Data Entry / Administrative Assistant

AtWork Group; Irvine (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

AtWork Group is seeking an Administrative & Data Entry Specialist to support daily office activities and maintain accurate business records. The role involves data entry, document organization, reporting, and internal communication with a focus on confidentiality and detail.

The ideal candidate will be meticulous, proficient with Word, Excel, and Outlook, and capable of managing multiple tasks while ensuring accuracy in a fast-paced office environment.

Qualifications

• Strong organizational and attention-to-detail skills.
• Good written and verbal communication abilities.
• Comfortable using Microsoft Word, Excel, and Outlook.
• Accurate typing and data entry skills.
• Previous experience with office administration, records, or document control preferred.
• Ability to identify problems and resolve basic discrepancies.
• Able to work independently while also contributing to a team.
• Strong time-management and multitasking skills.
• Professional and dependable work habits.

Responsibilities

• Enter and update information in databases, spreadsheets, and electronic systems.
• Review records and documents to identify missing, incorrect, or inconsistent information.
• Compare information from invoices, reports, spreadsheets, and other records and correct discrepancies.
• Prepare and distribute reports and other requested documents.
• Maintain organized electronic and paper filing systems.
• Scan, copy, file, and retrieve documents as needed.
• Answer phone calls, respond to emails, and route messages to the appropriate departments.
• Assist with scheduling meetings, appointments, and maintaining calendars.
• Prepare correspondence, forms, spreadsheets, and other office documents.
• Monitor office supplies and assist with mail and document distribution.
• Support document retention and confidential recordkeeping procedures.
• Work with different departments to collect and verify information.
• Help maintain accurate and up-to-date records.
• Handle confidential information responsibly.
• Manage multiple priorities and complete assignments within established deadlines.
• Perform other administrative duties as needed.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Microsoft Word

Microsoft Excel

Outlook

Accurate typing and data entry

Independent and team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

We are looking for a dependable and organized Administrative & Data Entry Specialist to support daily office activities and maintain accurate business records. This position involves data entry, document organization, reporting, customer and internal communication, and general administrative support. The ideal candidate is detail-oriented, comfortable working with computers and spreadsheets, and able to manage multiple tasks while maintaining accuracy and confidentiality.

Primary Duties

• Enter and update information in databases, spreadsheets, and electronic systems.
• Review records and documents to identify missing, incorrect, or inconsistent information.
• Compare information from invoices, reports, spreadsheets, and other records and correct discrepancies.
• Prepare and distribute reports and other requested documents.
• Maintain organized electronic and paper filing systems.
• Scan, copy, file, and retrieve documents as needed.
• Answer phone calls, respond to emails, and route messages to the appropriate departments.
• Assist with scheduling meetings, appointments, and maintaining calendars.
• Prepare correspondence, forms, spreadsheets, and other office documents.
• Monitor office supplies and assist with mail and document distribution.
• Support document retention and confidential recordkeeping procedures.
• Work with different departments to collect and verify information.
• Help maintain accurate and up-to-date records.
• Handle confidential information responsibly.
• Manage multiple priorities and complete assignments within established deadlines.
• Perform other administrative duties as needed.

What We' re Looking For

• Strong organizational and attention-to-detail skills.
• Good written and verbal communication abilities.
• Comfortable using Microsoft Word, Excel, and Outlook.
• Accurate typing and data entry skills.
• Previous experience with office administration, records, or document control preferred.
• Ability to identify problems and resolve basic discrepancies.
• Able to work independently while also contributing to a team.
• Strong time-management and multitasking skills.
• Professional and dependable work habits.

Work Setting

Primarily an office-based position with regular computer use. Occasional work may be required in manufacturing or production areas. Safety equipment such as safety glasses, hearing protection, and steel-toe footwear may be required when entering designated production areas. Work areas are generally climate controlled. Employees must follow all workplace safety procedures.

Physical Requirements

Ability to sit or stand for extended periods. Frequent walking throughout the work area. Regular use of hands and fingers for typing and operating office equipment. Ability to reach for files, documents, and stored materials. Ability to safely lift and move materials as required. Ability to work at a computer for extended periods. Ability to communicate effectively by phone, email, and virtual meetings. Ability to properly perform basic lifting and reaching tasks.