Detail-Oriented Administrative & Operations Assistant

SCO Family of Services; Hempfield Township (Westmoreland County); On-site; USD 24,000 - 34,000; Full time

Job summary

SCO Family of Services is seeking an Administrative Assistant to support the administrative office and multiple departments. The role provides essential operational, clerical, and organizational support to leadership and staff to ensure smooth day-to-day office functioning.

The position requires a high school diploma or GED, at least 1 year of secretarial or 1–4 years of administrative experience, and strong skills in organization, communication, and confidentiality.

Qualifications

• High School Diploma or GED required.
• 1–4 years administrative or office management experience.
• Background and health clearances required.
• Proficiency in Word, Excel, Outlook and general computer applications.
• Able to multitask and work independently in a fast-paced environment.
• Strong attention to detail and confidentiality.

Responsibilities

• Oversee and document car maintenance activities.
• Assist with data collection for quality improvement initiatives.
• Manage bills, purchases, expenses, and order supplies/equipment.
• Maintain service logs, billing logs, and audit-ready documentation.
• Process and manage personnel files.
• Keep/organize/order supply room and inventories.
• Handle general office tasks: maintenance requests, filing, phones, data entry.
• Provide administrative support to department leadership, including scheduling, calendar management, meeting notes, and materials prep.
• Organize and maintain accurate internal and external reports.
• Process invoices, department expense reports, credit card statements, and budget documents.
• Process employee timesheets.
• Review documents for accuracy and compliance with agency policies.
• Serve as liaison with internal teams, external partners, government officials, vendors.
• Maintain professional communication within the organization.
• Perform additional duties as assigned.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Cultural sensitivity

Microsoft Word

Excel

Outlook

General computer applications

Multitasking

Independent work

Attention to detail

Confidentiality

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

SCO Family of Services is seeking an Administrative Assistant to support the administrative office and multiple departments. The role provides essential operational, clerical, and organizational support to leadership and staff to ensure smooth day-to-day office functioning.

The position requires a high school diploma or GED, at least 1 year of secretarial or 1–4 years of administrative experience, and strong skills in organization, communication, and confidentiality.