Detail-Oriented Bookkeeper & Operations Lead

Harmer; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Full family medical coverage

Bank holidays

Holiday shutdown period

Generous PTO

Job summary

Harmer is seeking an organized, detail-oriented Office & Financial Administrator to coordinate day-to-day operations, manage records, and support payments and vendor relations. You will work closely with leadership, ensure accurate banking and expense processing, and help drive efficient, compliant business workflows in a growing organization offering comprehensive benefits.

Responsibilities include coordinating invoices, payments, bank reconciliations, and expense reports, maintaining

Qualifications

• Experience in administrative operations and accounts payable.
• Strong organization, detail orientation, and discretion.
• Proficient with Microsoft Office and accounting-related systems.

Responsibilities

• Provide administrative and operational support to leadership and internal teams.
• Coordinate invoices, payments, bank reconciliations, employee expenses, and electronic payment requests.
• Maintain confidential banking, legal, business, and administrative records.
• Coordinate documentation requests with internal teams and external service providers.
• Track deadlines, approvals, outstanding items, and follow-up needs.
• Prepare documents, maintain electronic files, and support signature processes.
• Develop checklists, trackers, and procedures that improve accuracy and efficiency.
• Provide additional support as business needs evolve.

Skills

Administrative operations

Accounts payable

Treasury support

Bookkeeping

Office management

Multitasking

Professional presence

Communication

Tools

Microsoft Office

Accounting software

Expense-management systems

Job description

Harmer is seeking an organized, detail-oriented Office & Financial Administrator to coordinate day-to-day operations, manage records, and support payments and vendor relations. You will work closely with leadership, ensure accurate banking and expense processing, and help drive efficient, compliant business workflows in a growing organization offering comprehensive benefits.

Responsibilities include coordinating invoices, payments, bank reconciliations, and expense reports, maintaining