Detail-Oriented AP Specialist: Reconciliation & Reporting

Integra Solutions Llc; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Uloop Inc. in Miami, FL seeks an AP Specialist to support the accounting team with accounts payable, invoice processing and expense tracking. The role reports to the Corporate Controller and is onsite in Downtown Miami.

The candidate will reconcile credit cards, assist with year-end tasks, and generate AP reports while ensuring vendor records stay accurate and compliant (W-9, sales tax, insurance). Strong Office and accounting software skills are required.

Qualifications

• HSD or GED is required or equivalent.
• College degree in accounting or combination of college and bookkeeping experience preferred.
• Proficient in Microsoft Office with strong Excel, Word, and Outlook skills.
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, QuickBooks Enterprise.
• Ability to work independently with minimal supervision.

Responsibilities

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collect receipts and track expenses.
• Perform day-to-day financial transactions including AP data entry and classification.
• Reconcile AP ledger to ensure bills and payments are posted correctly.
• Verify discrepancies by reconciling vendor accounts and monthly statements.
• Facilitate payment of invoices by sending reminders and contacting clients.
• Coordinate invoice workflow to ensure timely approvals.
• Generate reports detailing accounts payables status.
• Understand expense accounts and job costing.
• Ensure compliance issues around AP processes (W-9, sales tax, insurance).
• Assist with 1099s at year-end.
• Perform other accounting tasks as needed.

Skills

Self-Starter

Detail oriented

Communication skills

Education

HSD or GED

Accounting degree or related coursework

Tools

Excel

Word

Outlook

SAGE

Dynamics

Yardi

Stampli

QuickBooks Enterprise

Job description

Uloop Inc. in Miami, FL seeks an AP Specialist to support the accounting team with accounts payable, invoice processing and expense tracking. The role reports to the Corporate Controller and is onsite in Downtown Miami.

The candidate will reconcile credit cards, assist with year-end tasks, and generate AP reports while ensuring vendor records stay accurate and compliant (W-9, sales tax, insurance). Strong Office and accounting software skills are required.