Account Payable Specialist

Uloop Inc.; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Uloop Inc. in Miami, FL seeks an AP Specialist to support the accounting team with accounts payable, invoice processing and expense tracking. The role reports to the Corporate Controller and is onsite in Downtown Miami.

The candidate will reconcile credit cards, assist with year-end tasks, and generate AP reports while ensuring vendor records stay accurate and compliant (W-9, sales tax, insurance). Strong Office and accounting software skills are required.

Qualifications

• HSD or GED is required or equivalent.
• College degree in accounting or combination of college and bookkeeping experience preferred.
• Proficient in Microsoft Office with strong Excel, Word, and Outlook skills.
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, QuickBooks Enterprise.
• Ability to work independently with minimal supervision.

Responsibilities

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collect receipts and track expenses.
• Perform day-to-day financial transactions including AP data entry and classification.
• Reconcile AP ledger to ensure bills and payments are posted correctly.
• Verify discrepancies by reconciling vendor accounts and monthly statements.
• Facilitate payment of invoices by sending reminders and contacting clients.
• Coordinate invoice workflow to ensure timely approvals.
• Generate reports detailing accounts payables status.
• Understand expense accounts and job costing.
• Ensure compliance issues around AP processes (W-9, sales tax, insurance).
• Assist with 1099s at year-end.
• Perform other accounting tasks as needed.

Skills

Self-Starter

Detail oriented

Communication skills

Education

HSD or GED

Accounting degree or related coursework

Tools

Excel

Word

Outlook

SAGE

Dynamics

Yardi

Stampli

QuickBooks Enterprise

Job description

Job Description Position Summary:

The AP Specialist will support the accounting team on a variety of tasks such as but not limited to accounts payable management, invoice processing, handling expense accounts, bank /credit card reconciliation, generating reports, and assisting with end-of-year accounting tasks. The role will report to the Corporate Controller.

Role & Responsibilities:

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collects and tracks receipts.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Coordination of invoice work flow process to ensure invoice approvals are completed in a timely manner.
• Generate reports detailing accounts payables status.
• Understand expense accounts and job costing.
• Understands compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.).
• Assist with 1099s at the end of the year.
• Perform other accounting assignments and tasks.

Education/Experience:

• HSD or GED
• college degree in accounting or a combination of college and accounting or bookkeeping experience, preferred.
• Proficient in Microsoft Office with strong Excel skills, Word, Outlook
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
• Ability to work both independently with minimal supervision

Soft Skills /Professional Skills:

• Ability to work in a fast-paced environment while adhering to strict deadlines.
• Self-Starter /start up experience preferred.
• Composed and SteadyCurious/Problem SolverHighly Detail OrientedA work ethic for accuracyExcellent Communication skills

Physical /Work Environment:

• Onsite (Monday-Friday)Work is done in an office environment and is mostly sedentary.
• Moderate noise levelManual dexterity
• Works in front of a computer/monitor for most of the working day
• Downtown Miami- Monday – Friday 8:30 – 5:30/9:00 am – 5:00 pm