Account Payable Specialist

Integra Investments; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Integra Investments in Miami is seeking an AP Specialist to support the accounting team with accounts payable management, invoice processing, handling expense accounts, and assisting with end-of-year accounting tasks. The role reports to the Corporate Controller and requires strong Excel skills and experience with SAGE, Dynamics, Yardi, Stampli, and QuickBooks Enterprise.

Onsite role in Downtown Miami, Monday–Friday, with standard office hours.

Qualifications

• HSD or GED; college degree in accounting or a combination of college and accounting or bookkeeping experience, preferred.
• Proficient in Microsoft Office with strong Excel skills, Word, Outlook.
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
• Ability to work both independently with minimal supervision.

Responsibilities

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collects and tracks receipts.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Coordination of invoice work flow process to ensure invoice approvals are completed in a timely manner.
• Understand expense accounts and job costing.
• Understands compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.)
• Assist with 1099s at the end of the year.
• Perform other accounting assignments and tasks

Skills

Microsoft Office proficiency

Excel skills

Attention to detail

Independent worker

Education

High School Diploma or GED

College degree in accounting (preferred)

Tools

SAGE

Dynamics

Yardi

Stampli

QuickBooks Enterprise

Job description

Position Summary: The AP Specialist will support the accounting team on a variety of tasks such as but not limited to accounts payable management, invoice processing, handling expense accounts, bank /credit card reconciliation, generating reports, and assisting with end-of-year accounting tasks. The role will report to the Corporate Controller.

Role & Responsibilities:

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collects and tracks receipts.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Coordination of invoice work flow process to ensure invoice approvals are completed in a timely manner.
• Understand expense accounts and job costing.
• Understands compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.)
• Assist with 1099s at the end of the year.
• Perform other accounting assignments and tasks

Education/Experience:

• HSD or GED; college degree in accounting or a combination of college and accounting or bookkeeping experience, preferred.
• Proficient in Microsoft Office with strong Excel skills, Word, Outlook
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
• Ability to work both independently with minimal supervision

Soft Skills /Professional Skills:

• Ability to work in a fast-paced environment while adhering to strict deadlines.
• Self-Starter /start up experience preferred.
• Composed and Steady
• Highly Detail Oriented
• A work ethic for accuracy

Physical /Work Environment:

• Onsite (Monday-Friday)
• Work is done in an office environment and is mostly sedentary.
• Works in front of a computer/monitor for most of the working day

Downtown Miami- Monday – Friday 8:30 – 5:30/9:00 am – 5:00 pm