Account Payable Specialist

ADP, Inc.; Miami (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

ADP, Inc. in Miami seeks an AP Specialist to support the accounting team with accounts payable management, invoice processing, and expense handling. The role reports to Corporate Controller and is onsite in Downtown Miami.

Responsibilities include reconciliations, 1099 assistance, vendor statements, and ensuring timely invoice approvals, with strong Excel and accounting software experience preferred.

Qualifications

• HSD or GED; college degree in accounting preferred.
• Proficient in Microsoft Office with strong Excel skills, Word, Outlook
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
• Ability to work both independently with minimal supervision

Responsibilities

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collects and tracks receipts.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Coordinate invoice workflow to ensure approvals are completed timely.
• Understand expense accounts and job costing.
• Understand compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.)
• Assist with 1099s at the end of the year.
• Perform other accounting assignments and tasks

Skills

Strong Excel skills

Attention to detail

Ability to work independently

Time management

Education

HS Diploma or GED

College degree in accounting

Tools

SAGE

Dynamics

Yardi

Stampli

QuickBooks Enterprise

Job description

Position Summary: The AP Specialist will support the accounting team on a variety of tasks such as but not limited to accounts payable management, invoice processing, handling expense accounts, bank /credit card reconciliation, generating reports, and assisting with end-of-year accounting tasks. The role will report to the Corporate Controller.

Role & Responsibilities:

• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile credit card statements, collects and tracks receipts.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Coordination of invoice work flow process to ensure invoice approvals are completed in a timely manner.
• Understand expense accounts and job costing.
• Understands compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.)
• Assist with 1099s at the end of the year.
• Perform other accounting assignments and tasks

Education/Experience:

• HSD or GED; college degree in accounting or a combination of college and accounting or bookkeeping experience, preferred.
• Proficient in Microsoft Office with strong Excel skills, Word, Outlook
• Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
• Ability to work both independently with minimal supervision

Soft Skills /Professional Skills:

• Ability to work in a fast-paced environment while adhering to strict deadlines.
• Self-Starter /start up experience preferred.
• Composed and Steady
• Highly Detail Oriented
• A work ethic for accuracy

Physical /Work Environment:

• Onsite (Monday-Friday)
• Work is done in an office environment and is mostly sedentary.
• Works in front of a computer/monitor for most of the working day

Downtown Miami- Monday – Friday 8:30 – 5:30/9:00 am – 5:00 pm