AR/AP Specialist - Data-Driven Reconciliations & Reporting

Management Solutions, Inc; Boca Raton (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Management Solutions, Inc. is seeking a detail-oriented Accounts Receivable/Accounts Payable professional in Boca Raton to manage full-cycle processes.

You will build Excel-based schedules, import templates, and reconciliations, post transactions, and send statements and remittances to customers and vendors. The role requires handling large data volumes in Excel, strong organizational skills, and a proactive, customer-service oriented mindset.

Qualifications

• High School Diploma or equivalent.
• 4-year degree preferred in Accounting, Finance, Business Administration, or related field.
• 1+ year experience in Accounts Payable, Accounts Receivable, Accounting, or similar finance role preferred.
• Intermediate (or higher) Excel skills.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Highly organized & proven ability to follow through consistently.
• Proficiency in MS Office required.

Responsibilities

• Build and maintain Excel-based schedules, import templates, reconciliations, and ad hoc reports.
• Adhere to tight timeline in monthly billing process to import thousands of rows of invoice data each month.
• Monthly, review hundreds of customer statements against support before uploading statements to the Dealer Portal.
• Prepare payment selections for review, and prepare settlement runs for approval.
• Assist with and own detailed payment reconciliations for certain clients, especially clients who pay via check and short-pay, pre-pay, or over-pay their outstanding balance.
• Review credit balances on customer accounts, and propose whether the company should refund the customer or hold onto the credit balance.
• Run the Aging report each month and recommend how open balances should be addressed.
• Perform dunning exercises for outstanding customer balances, exhibiting excellent customer service and strong communication skills.
• Assist with detailed reconciliations of General Ledger account activity in the accounting system of record.
• Reconcile variances between accounting system’s general ledger and the AR aging.
• Assist with reconciling and summarizing any balances found at month-end in clearing accounts.
• Understand our growing client population and request updates to customer profiles and supplier profiles as necessary to improve organization and/or streamline payment processes
• Maintain segregation of duties and uphold strong control environment when processing transactions
• Consistently maintain highly organized scans/electronic filing for record keeping
• Support process improvement and automation initiatives
• Must communicate clearly, courteously, and effectively with external and internal stakeholders on behalf of the department
• Display initiative and consistently follow-through
• Demonstrate flexibility to multi-task and effectively balance priorities to meet tight deadlines in a fast-paced environment

Skills

Excel

Analytical skills

Communication skills

Organization

Education

High School Diploma or equivalent

Bachelor's degree in Accounting/Finance/Business Administration (preferred)

Tools

MS Office

Excel (Advanced)

Job description

Management Solutions, Inc. is seeking a detail-oriented Accounts Receivable/Accounts Payable professional in Boca Raton to manage full-cycle processes.

You will build Excel-based schedules, import templates, and reconciliations, post transactions, and send statements and remittances to customers and vendors. The role requires handling large data volumes in Excel, strong organizational skills, and a proactive, customer-service oriented mindset.