Detail‑Oriented Accounting & Admin Assistant

McKinney Speciality Labs, LLC; Richmond (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

McKinney Specialty Labs, based in Richmond, VA, seeks an Accounting and Administrative Assistant to support the VP of Finance and Administration and manage day-to-day accounting, financial, and administrative tasks.

The role requires high accuracy, organization, and discretion when handling confidential information. You will process vendor invoices, assist with payroll-related functions, and help with month-end activities while supporting procurement and reporting needs.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous accounting, bookkeeping, accounts payable/receivable, or related administrative experience preferred.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with QuickBooks Online, payroll systems, or procurement software preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide direct administrative and accounting support to the Vice President of Finance and Administration, including preparing reports, correspondence, spreadsheets, and other departmental documentation.
• Provide backup assistance with routine accounting activities during staff absences or periods of increased workload.
• Assist with accounts payable and accounts receivable activities, including processing vendor invoices, client billing, and payment tracking.
• Maintain accurate financial transactions, records, and supporting documentation.
• Prepare, maintain, and update Excel spreadsheets, financial schedules, tracking reports, and other departmental records.
• Assist with payroll-related administrative activities, including reviewing information and maintaining supporting documentation.
• Review expense reports and supporting documentation for completeness and accuracy.
• Assist with month-end and year-end activities by gathering documentation and preparing basic financial reports and schedules.
• Provide backup support for procurement activities, including preparing and issuing purchase orders, tracking orders, and maintaining purchasing records.
• Respond to routine accounting, vendor, and payment inquiries and assist with resolving basic discrepancies.
• Assist with departmental scheduling, correspondence, recordkeeping, and other administrative responsibilities.
• Support special projects and process improvement initiatives within the Finance and Administration department.
• Perform other accounting and administrative duties as assigned.

Skills

Excel proficiency

Attention to detail

Organizational skills

Communication skills

Education

Associate degree in Accounting/Finance/Business Administration

High school diploma or equivalent

Tools

Excel

Word

Outlook

QuickBooks Online

Payroll systems

Procurement software

Job description

McKinney Specialty Labs, based in Richmond, VA, seeks an Accounting and Administrative Assistant to support the VP of Finance and Administration and manage day-to-day accounting, financial, and administrative tasks.

The role requires high accuracy, organization, and discretion when handling confidential information. You will process vendor invoices, assist with payroll-related functions, and help with month-end activities while supporting procurement and reporting needs.