Accounting and Administrative Assistant

McKinney Speciality Labs, LLC; Richmond (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

McKinney Specialty Labs, based in Richmond, VA, seeks an Accounting and Administrative Assistant to support the VP of Finance and Administration and manage day-to-day accounting, financial, and administrative tasks.

The role requires high accuracy, organization, and discretion when handling confidential information. You will process vendor invoices, assist with payroll-related functions, and help with month-end activities while supporting procurement and reporting needs.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous accounting, bookkeeping, accounts payable/receivable, or related administrative experience preferred.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with QuickBooks Online, payroll systems, or procurement software preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide direct administrative and accounting support to the Vice President of Finance and Administration, including preparing reports, correspondence, spreadsheets, and other departmental documentation.
• Provide backup assistance with routine accounting activities during staff absences or periods of increased workload.
• Assist with accounts payable and accounts receivable activities, including processing vendor invoices, client billing, and payment tracking.
• Maintain accurate financial transactions, records, and supporting documentation.
• Prepare, maintain, and update Excel spreadsheets, financial schedules, tracking reports, and other departmental records.
• Assist with payroll-related administrative activities, including reviewing information and maintaining supporting documentation.
• Review expense reports and supporting documentation for completeness and accuracy.
• Assist with month-end and year-end activities by gathering documentation and preparing basic financial reports and schedules.
• Provide backup support for procurement activities, including preparing and issuing purchase orders, tracking orders, and maintaining purchasing records.
• Respond to routine accounting, vendor, and payment inquiries and assist with resolving basic discrepancies.
• Assist with departmental scheduling, correspondence, recordkeeping, and other administrative responsibilities.
• Support special projects and process improvement initiatives within the Finance and Administration department.
• Perform other accounting and administrative duties as assigned.

Skills

Excel proficiency

Attention to detail

Organizational skills

Communication skills

Education

Associate degree in Accounting/Finance/Business Administration

High school diploma or equivalent

Tools

Excel

Word

Outlook

QuickBooks Online

Payroll systems

Procurement software

Job description

About McKinney Specialty Labs

McKinney Specialty Labs is an innovative scientific organization that draws upon decades of extensive expertise in testing nicotine and other aerosolized products. We employ subject matter experts with extensive scientific knowledge, utilize robust and validated analytical methods, and offer testing flexibility to meet the diverse needs of our clients.

Our mission is to deliver best-in-class product testing and global regulatory science solutions to our clients through our experience, people and technology. We accomplish this by offering our clients the highest quality testing services in a state-of-the‑art facility, all conducted according to our Values: Excellence, Collaboration, Integrity, Innovation, and Respect.

We are a new and growing company located in Richmond, Virginia. We offer competitive pay and a comprehensive benefit package, including medical, dental, vision and 401 (k).

Position Overview

McKinney Specialty Labs (MSL) is seeking a detail‑oriented and organized Accounting and Administrative Assistant to provide direct support to the Vice President of Finance and Administration and assist with the company's day‑to‑day accounting, financial, and administrative operations.

This position will provide backup support for routine accounting and procurement functions as needed, while assisting with accounts payable and receivable, financial recordkeeping, spreadsheet preparation, purchasing activities, and general departmental administration.

The ideal candidate is highly organized, accurate, dependable, and comfortable managing multiple responsibilities while handling confidential financial and employee information.

Essential Duties and Responsibilities

• Provide direct administrative and accounting support to the Vice President of Finance and Administration, including preparing reports, correspondence, spreadsheets, and other departmental documentation.
• Provide backup assistance with routine accounting activities during staff absences or periods of increased workload.
• Assist with accounts payable and accounts receivable activities, including processing vendor invoices, client billing, and payment tracking.
• Maintain accurate financial transactions, records, and supporting documentation.
• Prepare, maintain, and update Excel spreadsheets, financial schedules, tracking reports, and other departmental records.
• Assist with payroll-related administrative activities, including reviewing information and maintaining supporting documentation.
• Review expense reports and supporting documentation for completeness and accuracy.
• Assist with month‑end and year‑end activities by gathering documentation and preparing basic financial reports and schedules.
• Provide backup support for procurement activities, including preparing and issuing purchase orders, tracking orders, and maintaining purchasing records.
• Respond to routine accounting, vendor, and payment inquiries and assist with resolving basic discrepancies.
• Assist with departmental scheduling, correspondence, recordkeeping, and other administrative responsibilities.
• Support special projects and process improvement initiatives within the Finance and Administration department.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous accounting, bookkeeping, accounts payable/receivable, or related administrative experience preferred.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Intermediate Excel proficiency preferred, including experience with formulas, sorting and filtering data, formatting spreadsheets, and maintaining financial reports and tracking schedules.
• Experience with QuickBooks Online, payroll systems, or procurement software preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with multiple departments.
• Ability to maintain confidentiality and appropriately handle sensitive financial and employee information.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.

We believe in transparent compensation practices. The expected hourly rate for this position is $20.00-$25.00 per hour. Starting pay within this range will be based on the candidate's qualifications, experience, and the requirements of the role.

Application Process

McKinney Specialty Labs is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. McKinney Specialty Labs does not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran.