Accounting‑Focused Administrative Specialist

Pla-Family-of-Companie; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Daily Pay Option

Weekly Pay

PTO - Paid Time Off

Medical, Dental, Vision Insurance

Job summary

PLA and its Family of Companies is seeking an Administrative Assistant in Houston, TX to provide clerical support to staff while partnering with corporate accounting for local financial operations.

The role covers accounts receivable, accounts payable, vendor/customer account maintenance, and regular reporting, along with scheduling and recordkeeping to keep the site running smoothly.

Qualifications

• High school diploma or equivalent.
• Minimum of 2+ years in an administrative role.
• 2+ years of experience with accounting and payroll preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Answer phone inquiries and distribute mail; set up meetings and maintain facility records.
• Provide administrative support to facility leadership and create memos and spreadsheets.
• Manage daily schedules for management and staff to ensure efficient time management.
• Prepare and maintain records, reports, and documentation for transportation and warehousing operations.
• Support accounts receivable by preparing customer invoices; assist accounts payable with purchase orders and vendor invoices.
• Set up and maintain customer and vendor accounts in accounting software; assist with regular operational reporting.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Bilingual Spanish/English

Time management

Education

High school diploma

Associate's degree in business administration

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Accounting software

Job description

PLA and its Family of Companies is seeking an Administrative Assistant in Houston, TX to provide clerical support to staff while partnering with corporate accounting for local financial operations.

The role covers accounts receivable, accounts payable, vendor/customer account maintenance, and regular reporting, along with scheduling and recordkeeping to keep the site running smoothly.