Finance Admin Assistant — Hybrid, Detail‑Oriented Support

Coda Search│Staffing; Ridgefield Park (NJ); Hybrid; USD 65,000 - 75,000; Full time

Job summary

A confidential professional services organization is seeking an organized Administrative Assistant to support its Accounting & Finance team. This role thrives in a fast-paced environment, handling sensitive information with professionalism and discretion.

You will manage calendars, data entry, mailings, and documentation while supporting multiple priorities and deadlines. Training includes a 90-day on-site start, followed by hybrid work 2–3 days per week.

Qualifications

• 2+ years of administrative, office, or team support experience.
• Experience in a professional services environment (e.g., legal, accounting, financial services).
• Strong organizational skills and consistent follow-through.

Responsibilities

• Provide day-to-day administrative support to the Accounting & Finance team.
• Maintain accurate records and perform high-volume data entry with strong attention to detail.
• Prepare and coordinate mailings, correspondence, and internal documentation.
• Manage calendars, meeting coordination, scheduling, and follow-ups.
• Track documents, requests, and deadlines; ensure timely completion of action items.
• Assist with routine administrative tasks that keep team workflows organized.
• Support special projects and ad hoc tasks as needed.

Skills

Administrative support

Data entry

Calendar management

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

A confidential professional services organization is seeking an organized Administrative Assistant to support its Accounting & Finance team. This role thrives in a fast-paced environment, handling sensitive information with professionalism and discretion.

You will manage calendars, data entry, mailings, and documentation while supporting multiple priorities and deadlines. Training includes a 90-day on-site start, followed by hybrid work 2–3 days per week.