Accounting‑Focused Administrative Assistant

ADP; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Daily Pay Option

Weekly Pay

PTO

Medical, Dental, and Vision Insurance

401(k) with employer match

Flexible Benefits

Vision Benefits

Life Insurance & AD&D

Job summary

PLA Solutions in Houston seeks an Administrative Assistant to provide clerical support to staff at the Houston facility, partnering with corporate accounting to support local financial operations. The role involves accounts receivable, accounts payable, vendor/customer accounts, and regular reporting, plus scheduling and recordkeeping to keep the site running.

The position reports to the General Manager and is full-time, with hourly non-exempt status.

Qualifications

• High school diploma or equivalent.
• Minimum 2+ years in an administrative role.
• 2+ years of accounting/payroll experience preferred.
• Proficiency in Microsoft Office Suite.
• Strong organization and communication skills.

Responsibilities

• Answer phones, sort mail, schedule meetings, and maintain facility records.
• Provide admin support to facility leadership including emails, memos, spreadsheets.
• Manage daily schedules for management and staff.
• Prepare records and reports for transportation and warehousing operations.
• Assist accounts receivable with customer invoices.
• Assist accounts payable with purchase orders and vendor invoices.
• Set up and maintain customer and vendor accounts in accounting software.
• Coordinate logistics and track inventory levels.

Skills

Bilingual Spanish/English

Organizational skills

Excellent communication

Attention to detail

Education

High school diploma or equivalent

Associate's degree in business administration or related field

Tools

Microsoft Office Suite

Accounting software basics

Job description

PLA Solutions in Houston seeks an Administrative Assistant to provide clerical support to staff at the Houston facility, partnering with corporate accounting to support local financial operations. The role involves accounts receivable, accounts payable, vendor/customer accounts, and regular reporting, plus scheduling and recordkeeping to keep the site running.

The position reports to the General Manager and is full-time, with hourly non-exempt status.