Detail-Driven Administrative Assistant & Office Support

Refractory Service, Inc.; Town of Jackson (WI); Presencial; USD 38.000 - 58.000; Jornada completa

Descripción de la vacante

Refractory Service, Inc. is seeking an Administrative Assistant to maintain accurate records, support accounting activities, and welcome customers, vendors, visitors, and team members. The role emphasizes attention to detail and responsive service to keep day-to-day operations running smoothly.

You will manage Excel reports, assist with invoicing, and handle confidential information with professionalism while collaborating across departments to meet deadlines and priorities.

Formación

• High school diploma.
• Strong proficiency in Microsoft Office applications (Excel, Outlook, Word).
• Experience working with databases and business systems.

Responsabilidades

• Keep the team organized with up-to-date Excel spreadsheets, reports, and tracking systems that support departmental activities, reporting requirements, and deadlines.
• Support timely, accurate accounts payable and accounts receivable processing.
• Reconcile company credit card transactions and ensure expenses are accurately coded, documented, and submitted.
• Assist with invoice processing and account maintenance, and help resolve payment questions.
• Enter and maintain records in accounting software and other company systems.
• Handle confidential information with discretion and professionalism, and help resolve conflicts or urgent situations as they arise.
• Build positive relationships with customers, vendors, and teammates through exceptional service and timely follow-up to gather needed information.
• Draft, proofread, edit, and distribute business correspondence and other documents.
• Assist with special projects and additional administrative duties as assigned.
• Receptionist duties: answer and direct calls, respond to inquiries, screen visitors, and greet guests professionally.
• Receive, sort, and distribute incoming mail and deliveries.

Conocimientos

Microsoft Excel

Microsoft Outlook

Microsoft Word

Databases

Educación

Associate degree in Office Administration, Accounting, Business Administration, or a related field

Notary Public certification

Descripción del empleo

Refractory Service, Inc. is seeking an Administrative Assistant to maintain accurate records, support accounting activities, and welcome customers, vendors, visitors, and team members. The role emphasizes attention to detail and responsive service to keep day-to-day operations running smoothly.

You will manage Excel reports, assist with invoicing, and handle confidential information with professionalism while collaborating across departments to meet deadlines and priorities.