Design Studio Office Leader & Executive Assistant

ZGF Architects LLP; Washington, Northern (District of Columbia, KY); Hybrid; USD 104,000 - 122,000; Full time

Job summary

ZGF Architects LLP in Washington, DC is seeking an experienced Office Manager + Executive Assistant to support the Office Managing Partner and Design Partner. This dual-role position blends daily office operations with high-level executive coordination to enable design excellence and a seamless workplace experience.

Responsibilities cover facilities, vendor management, calendar control, travel arrangements, budget oversight, and event planning, while providing confidential, proactive support to

Qualifications

• Demonstrated experience in office management and operations.
• Executive-level administrative support experience to senior leadership or partners.
• Strong leadership, organizational, and prioritization skills.
• Professional communicator with ability to engage wide range of staff, clients, vendors.
• Maintain confidentiality and discretion on projects and personnel.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office; advanced Outlook/Teams/Word/Excel.
• Experience in design/architecture/engineering professional services preferred.

Responsibilities

• Oversee day-to-day office operations, facilities, building management, and vendor relationships.
• Maintain office aesthetics, safety, and security.
• Coordinate with building management to keep office clean and supported.
• Lead the local administration team, including training and workload oversight.
• Manage office-wide events and internal gatherings.
• Ensure policy compliance across the office.
• Develop and track the annual administrative budget with leadership.
• Review and approve timesheets and expenses related to office overhead.
• Create and maintain the office emergency preparedness plan; participate in Safety Committee.
• Collaborate with firmwide admin leadership to standardize practices across offices.
• Provide high-level executive support: manage calendars, travel, expense reports.
• Proactively prioritize needs, manage competing requests, exercise discretion.
• Represent leadership professionally with clients, vendors, and the public.
• Back-up support to front desk and collaborate with other EAs and Project Admins.

Skills

Office management

Executive support

Leadership

Organization

Communication

Confidentiality

Independent work

Microsoft Office

Tools

Microsoft Office Suite

Outlook

Teams

Word

Excel

Job description

ZGF Architects LLP in Washington, DC is seeking an experienced Office Manager + Executive Assistant to support the Office Managing Partner and Design Partner. This dual-role position blends daily office operations with high-level executive coordination to enable design excellence and a seamless workplace experience.

Responsibilities cover facilities, vendor management, calendar control, travel arrangements, budget oversight, and event planning, while providing confidential, proactive support to