Design Studio Coordinator: Admin & Ops Pro

Gensler; New York (NY); On-site; USD 68,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with profit sharing

Employee stock ownership plan

Twice annual bonus opportunities

Wellness programs and flexible spend

Job summary

Gensler is seeking a Studio Coordinator in New York to provide comprehensive administrative support to a team of designers and architects. You will help prioritize schedules, manage meetings, travel and expense tasks, ensuring smooth studio operations and a strong client interface.

You will collaborate with Directors, Principals and Design Managers, participate in studio events, and maintain an organized workspace while delivering excellent service to staff and partners.

Qualifications

• 3–5 years of administrative experience.
• Bachelor’s degree is required.
• Experience in a professional service firm preferred.
• Proficient in Microsoft Office; Microsoft Teams – Tableau is a plus.
• Strong knowledge of PowerPoint; Adobe InDesign and Miro is a plus.
• Strong attention to detail and the ability to multi-task and prioritize.
• Excellent verbal and written communication a must.
• Ability to communicate and interact effectively with all levels of management.
• Exceptional customer service orientation.
• Must be self-motivated, resourceful and entrepreneurial.
• Please submit your resume as a PDF; Word documents will not be accepted.
• The base salary range will be estimated between $67,500 -$77,500 plus bonuses and benefits and contingent on relevant experience.

Responsibilities

• Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
• Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP coordination for studio team members and you.
• Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
• Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
• Work with the studio to maintain an organized studio space.
• Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
• Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
• Serve as back-up for reception and other Studio Coordinators as needed.

Skills

Administrative support

Microsoft Office

PowerPoint

Microsoft Teams

Tableau

Adobe InDesign

Miro

Attention to detail

Verbal and written communication

Education

Bachelor’s degree

Tools

Tableau

Adobe InDesign

Miro

PowerPoint

Job description

Gensler is seeking a Studio Coordinator in New York to provide comprehensive administrative support to a team of designers and architects. You will help prioritize schedules, manage meetings, travel and expense tasks, ensuring smooth studio operations and a strong client interface.

You will collaborate with Directors, Principals and Design Managers, participate in studio events, and maintain an organized workspace while delivering excellent service to staff and partners.