Dynamic Administrative Assistant for Architecture & Design

Grace Design Studios; Fort Myers (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Employer-paid health insurance

Profit sharing bonuses

401(k) plan with employer match

Paid Time Off

Holidays

Short-term and long-term disability保险

Life and AD&D insurance

Vision and dental insurance (voluntary

Job summary

Grace Design Studios, a nationally recognized architecture and design firm with 26 offices nationwide, is seeking an Administrative Assistant to be the first point of contact for clients, visitors, and employees and to support day-to-day office operations in a fast-paced AEC environment.

The ideal candidate is highly organized, dependable, and proficient with MS Office, calendar management, travel arrangements, and filing, with strong communication and a professional presence to represent the

Qualifications

• Prior administrative or office management experience in architecture, engineering, construction, or related professional services environment strongly preferred.
• Proficiency with MS Office and general office equipment.
• Strong communication, organization, and time-management skills.

Responsibilities

• Answer and direct phone calls and respond to inquiries.
• Greet and provide support to clients, visitors, and employees.
• Organize and schedule meetings and appointments; take detailed minutes.
• Order office supplies and manage research on deals and suppliers.
• Coordinate mail, packages, and project deliveries; maintain filing systems.
• Book travel arrangements and support general administrative duties.

Skills

Administrative experience

MS Office proficiency

Communication skills

Time management

Organization

Customer service

Office equipment handling

Education

High School diploma or equivalent

Tools

MS Office Suite

Printers & Fax machines

Job description

Grace Design Studios, a nationally recognized architecture and design firm with 26 offices nationwide, is seeking an Administrative Assistant to be the first point of contact for clients, visitors, and employees and to support day-to-day office operations in a fast-paced AEC environment.

The ideal candidate is highly organized, dependable, and proficient with MS Office, calendar management, travel arrangements, and filing, with strong communication and a professional presence to represent the