Senior Office & Facilities Manager

The Brand Guild; Washington (District of Columbia); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The Brand Guild is seeking an experienced Office Manager (Senior Manager Level) to partner with the SVP of Operations and drive day-to-day operations for the DC office and agency-wide needs. This semi-hybrid role requires owning space strategy and budget, managing vendors, coordinating office events, and providing IT and administrative support to a dynamic, growing team of 40+.

A proactive, detail-oriented communicator will thrive here.

Qualifications

• 5+ years of experience fully and independently managing a physical office space.
• Impeccable attention to detail and highly organized.
• High level of professionalism and poise.
• Excellent written and verbal communication skills.
• A 'Team Player' attitude: no job is too large or too small.
• Great problem solving skills.
• Ability to manage multiple priorities simultaneously and the humility to ask for help when needed.
• Excellent time management skills.

Responsibilities

• Serve as the true owner of the DC office space - proactively identifying, prioritizing, and executing improvements.
• Conduct regular walkthroughs of the office to catch and resolve issues before they affect the team or clients.
• Oversee and manage the day-to-day operations of the DC office, including maintaining office supply inventory, receiving mail and packages, preparing for in-office events, and handling facilities issues, maintenance, and improvements as needed.
• Manage annual office operations budget (inclusive of groceries, suppliers, and office maintenance and improvements).
• Serve as the main point of contact for all office management vendors, including landlord, security, safety systems, utilities, co-tenants, and building services.
• Provide backup front-desk coverage outside of standard reception hours.
• Oversee office and building storage spaces, including equipment and inventory storage.
• Provide support for in-office meetings and company events (catering, setup, breakdown).
• Manage trash and recycling, pest control, and dishes.
• Manage office weather-related incidents and clean-up.
• Manage assignment and inventory of all company computers and devices, including lifecycle and Apple repairs.
• Provide basic IT troubleshooting support to team members.
• Administer team access, licenses, and renewals for core software platforms.
• Assist with employee onboarding and setup, including office access and workspace assignment.

Skills

Office management

Vendor management

Budget ownership

Organization

Communication

Time management

Team player

Problem solving

Tools

Apple Business account

Job description

The Brand Guild is seeking an experienced Office Manager (Senior Manager Level) to partner with the SVP of Operations and drive day-to-day operations for the DC office and agency-wide needs. This semi-hybrid role requires owning space strategy and budget, managing vendors, coordinating office events, and providing IT and administrative support to a dynamic, growing team of 40+.

A proactive, detail-oriented communicator will thrive here.