Project Administrator | A/E Project Support & Coordination

ZGF Architects; Washington; On-site; USD 60,000 - 90,000; Full time

Job summary

ZGF Architects in Washington DC is seeking a Project Administrator to support project teams with document control, correspondence, travel logistics and meeting coordination. You will route submittals and RFIs, manage schedules, and maintain project files to ensure smooth project delivery.

The ideal candidate has 3–4 years of mid-level admin experience in a professional services office (A/E/C preferred), a Bachelor’s degree preferred, and strong MS Office skills; knowledge of InDesign, Newforma,

Qualifications

• Three to four years of mid-level administrative experience in a professional services office (A/E/C preferred).
• Bachelor’s degree preferred.
• Proficient in Microsoft Office Suite and related tools.

Responsibilities

• Collaborate with project teams, other project admins, and firm leadership.
• Prepare, process and track all project documents (fee proposals, change orders, releases, payment applications, certificates).
• Route submittals, RFIs and other documents for issuance and maintain logs.
• Create, proof, edit, copy and distribute letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.

Skills

Communication

Organization

Attention to detail

Microsoft Office Suite

Education

Bachelor's degree preferred

Tools

Newforma

Bluebeam

Deltek Vision

InDesign

Affinity Designer

Microsoft Office

Job description

ZGF Architects in Washington DC is seeking a Project Administrator to support project teams with document control, correspondence, travel logistics and meeting coordination. You will route submittals and RFIs, manage schedules, and maintain project files to ensure smooth project delivery.

The ideal candidate has 3–4 years of mid-level admin experience in a professional services office (A/E/C preferred), a Bachelor’s degree preferred, and strong MS Office skills; knowledge of InDesign, Newforma,