Project Administrator – Architecture & Design (DC)

ZGF Architects LLP; Washington, Northern (District of Columbia, KY); Hybrid; USD 61,000 - 89,000; Full time

Job summary

ZGF Architects LLP is seeking a Project Administrator for our Washington DC office. The role focuses on supporting project teams with document control, coordination of correspondence, and meeting logistics, ensuring accuracy and timely delivery.

The ideal candidate has a Bachelor’s degree and 3–4 years of mid-level administrative experience in a professional services setting, with strong organizational and communication skills.

Qualifications

• Bachelor’s degree preferred
• 3–4 years of mid-level administrative experience in a professional services office
• Meticulous organizational and filing skills
• Excellent interpersonal skills; effective communication with all levels
• Ability to work independently and meet deadlines
• Proficiency in Microsoft Office Suite; familiarity with Newforma/Bluebeam/Deltek Vision is a plus

Responsibilities

• Work collaboratively with project teams, other project administrators, and firm leadership
• Prepare, process and track all project-related documents (fee proposals, contracts, change orders, document releases, payment applications and certificates)
• Route Submittals, RFIs and other documents for issuance and maintain logs
• Create, proof, edit, copy and distribute correspondence (letters, meeting notes, transmittals, reports, etc.)
• Set up and maintain project files
• Coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
• Schedule and arrange project meetings, room setup and catering logistics
• Arrange domestic and international travel and related logistics
• Handle incoming/outgoing calls, emails and shipments
• Assist with general office and front desk duties to support administration team

Skills

Communication

Organization

Deadline management

Team collaboration

Adaptability

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Newforma

Bluebeam

Deltek Vision

InDesign

Affinity Designer

Job description

ZGF Architects LLP is seeking a Project Administrator for our Washington DC office. The role focuses on supporting project teams with document control, coordination of correspondence, and meeting logistics, ensuring accuracy and timely delivery.

The ideal candidate has a Bachelor’s degree and 3–4 years of mid-level administrative experience in a professional services setting, with strong organizational and communication skills.