Project Administrator

Bergmeyer; Boston (MA); Sur place; USD 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Benefits package

Professional development

Résumé du poste

Bergmeyer in Boston seeks a detail-oriented Project Administrator to support national account programs and project teams. You’ll manage contracts, startups, and documentation, coordinate meetings, and track invoicing and schedules in a collaborative design environment.

The role emphasizes in-office collaboration with an office-first flexible plan; four days per week on site is expected, with opportunities for professional development and competitive benefits.

Qualifications

• Bachelor’s degree in Business, Finance, Administration, or related field.
• 3+ years of relevant experience in a professional administration position; Architecture/Engineering/Design/Construction industry a plus.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and Adobe Acrobat.
• Experience with Smartsheet, MS Project, Adobe InDesign, Deltek VantagePoint, Procore and Coupa a plus.
• Effective written and verbal communication and listening skills.
• Ability to manage multiple complex projects with overlapping deadlines.
• Strong organizational and problem-solving skills with multiple priorities.
• Office-first flexible work plan; minimum four days in office per week.

Responsabilités

• Manage project administration including contracts, startup, file sharing sites, change orders, close out and paperwork.
• Track compliance documentation for projects including insurance and client requirements.
• Edit and proofread contracts and documents.
• Collaborate with Account Managers to maintain project schedules and resources.
• Create and maintain account management logs and invoicing records.
• Coordinate team meetings and prepare minutes, reports, and presentations.
• Maintain project folders and logging of correspondence.
• Review project invoicing against milestones.
• Complete Construction Documentation/Administration tasks including RFIs and submittals.
• Support front desk and guest hospitality as needed.

Connaissances

Communication skills

Organization

Project coordination

Attention to detail

Multitasking

Formation

Bachelor’s degree - Business, Finance, Administration, or related field

Outils

Smartsheet

MS Project

Adobe InDesign

Deltek VantagePoint

Procore

Coupa

Description du poste

We’re not your average design collaborative, so we’re not looking for your average Project Administrator either. We define ourselves as a collaborative because this is the trait that lies at the heart of how we work... Collaboratively.

We are thinkers and doers.

We are visionary and grounded.

We are design-focused and results-oriented.

We don’t believe design happens in a vacuum, nor do we believe in big reveals.

We believe the best solutions are co-authored, and that design is an iterative process.

We like dialogue and debate, and we believe everyone has a voice because there are never any bad ideas.

We’re also champions for diversity as a design collaborative, drawing from all experience levels and cultural backgrounds within our team of "Bergies" – intentionally staffing project teams inclusively to represent the diverse perspectives of the world around us.

We tend to do our best work with those that feel the same way... Are you that somebody?

We are looking for an individual with a passion for client service and attention to detail based in Boston who approaches work and team relationships with energy, optimism, and organization to support our national account programs.

We invite you to check us out at www.bergmeyer.com

Qualifications:

• Bachelor’s degree - Business, Finance, Administration, or related field
• 3+ years of relevant experience in a professional administration position. Experience in the Architecture, Engineering, Design, or Construction industries a plus
• Proficiency with Microsoft Office(Outlook, Excel, Word, and PowerPoint) and Adobe Acrobat.
• Experience with Smartsheet, MS Project, Adobe InDesign and Deltek VantagePoint, Procore and Coupa a plus
• Effective written and verbal communication and listening skills
• Able to manage multiple complex projects with overlapping deadlines at one time
• Ability to work with minimal supervision and proactively communicate progress of task completion
• Strong organizational and problem-solving skills with multiple competing priorities
• High level of professionalism and a strong sense of urgency while maintaining accuracy and attention to detail
• Flexibility and ability to handle and manage change effectively and efficiently
• Bergmeyer has an office-first flexible work plan. The Project Administrator is expected to be in the office a minimum of four days per week

Essential Skills and Responsibilities:

• Manage project administration including contracts, project startup, cloud-based file sharing sites, change orders, project close out (including archiving) and other paperwork
• Track compliance documentation for projects including insurance requirements and other client contractual requirements
• Edit and proofread contracts and official documents
• Collaborate with Account Managers to maintain program project schedule, manage project workload and resource utilization
• Create and maintain account management tracking and logs including correspondence tracking, consultant contracts and invoicing, team org charts, etc.
• Coordinate team meetings and prepare meeting minutes, reports, and presentations as required
• Maintenance of project folder and logging program correspondence
• Review project invoicing and billing against project milestones
• Complete Construction Documentation/Administration phase tasks including file sharing and logging RFIs and submittals
• Special duties and projects, as assigned or necessary including coverage of other coordinators, front desk reception, and guest hospitality.

Travel is not required.

At Bergmeyer, our culture of collaboration welcomes good ideas from wherever they come. We create project teams that thrive on inquiry and investigation, and encourage staff to cultivate new skills, take on additional responsibility, and offer meaningful contributions. We invest in our people with competitive compensation and benefits packages and by contributing to professional development expenses. We value those who are fun and interesting to work with and who make a positive impact on our projects and our workplace.