Design Executive Assistant - Senior Admin & Calendar Master

Paramount Group; Los Angeles (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Attractive compensation and benefits

Generous paid time off

Complimentary streaming subscriptions

Employee engagement opportunities

Job summary

Skydance is seeking an Executive Assistant, Design in Mountain View, CA. This on-site role supports the EVP of Design and 1–2 direct reports, managing calendars, travel, and sensitive information with discretion.

You will coordinate complex scheduling, plan domestic and international travel, and collaborate with cross-functional teams to enable design leadership to focus on strategy and creativity.

Qualifications

• 5+ years of experience supporting a senior executive (VP level or above) in a creative, design, product, or technology organization.
• Proven ability to manage complex, fast-changing calendars with sound judgment and minimal oversight.
• Extensive experience coordinating domestic and international travel arrangements and managing expense reporting.
• High proficiency with Google Workspace; comfortable adopting new productivity and AI tools.
• Exemplary written and verbal communication skills with senior executives, creative talent, and external partners.
• Demonstrated discretion and professionalism in handling confidential and sensitive information.
• Experience planning and executing team off-sites and events, including vendor and logistics coordination.

Responsibilities

• Manage complex, high-volume calendars for the EVP and direct reports, resolving scheduling conflicts and prioritizing time.
• Coordinate all domestic and international travel logistics and expense reporting for the Design leadership team.
• Lead planning and logistics for offsites and team collaboration events.
• Execute expense management activities with minimal guidance.
• Assess and advocate for office space needs with minimal guidance.
• Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external partners.
• Coordinate cross-organization initiatives with other Product & Technology executive assistants and provide backup coverage.
• Support onboarding logistics for new hires into the Design organization.
• Lead or support ad hoc special projects as assigned by the EVP.

Skills

Calendar management

Travel coordination

Executive support

Communication

Education

Bachelor’s degree

Tools

Google Workspace

Oracle Fusion

Job description

Skydance is seeking an Executive Assistant, Design in Mountain View, CA. This on-site role supports the EVP of Design and 1–2 direct reports, managing calendars, travel, and sensitive information with discretion.

You will coordinate complex scheduling, plan domestic and international travel, and collaborate with cross-functional teams to enable design leadership to focus on strategy and creativity.