Senior Executive Assistant, Design Leadership

Niceboard; San Francisco (CA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Generous PTO

Benefits package

On-site & virtual events

Life at Paramount

Job summary

Paramount is seeking an Executive Assistant, Design to partner with the EVP, Head of Design, and support 1-2 direct reports. You will manage complex calendars, arrange travel, and coordinate offsites and events while handling sensitive information with discretion.

The role requires 5+ years of senior-level support, strong Google Workspace skills, exceptional communication, and the ability to work across Product & Technology, HR, Legal, and Finance.

Qualifications

• 5+ years of experience supporting a senior executive (VP level or above).
• Experience managing complex calendars and shifting priorities with minimal oversight.
• Experience coordinating domestic and international travel and expense reporting.
• High proficiency with Google Workspace; comfortable adopting AI tools.
• Exemplary written and verbal communication with executives and partners.
• Discretion and professionalism handling confidential information.
• Experience planning team offsites and events, coordinating logistics.

Responsibilities

• Manage complex, high-volume calendars for the EVP and direct reports.
• Coordinate domestic and international travel logistics and expenses.
• Design leadership team events, offsites, and collaboration activities.
• Execute expense management with minimal guidance.
• Assess and advocate for office space needs with minimal guidance.
• Serve as point of contact between EVP's office and stakeholders across departments.
• Coordinate cross-organization initiatives and provide backup coverage.
• Support onboarding logistics for new hires in Design.
• Lead or support ad hoc special projects as assigned.

Skills

Senior executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Cross-functional coordination

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Oracle Fusion

Job description

Paramount is seeking an Executive Assistant, Design to partner with the EVP, Head of Design, and support 1-2 direct reports. You will manage complex calendars, arrange travel, and coordinate offsites and events while handling sensitive information with discretion.

The role requires 5+ years of senior-level support, strong Google Workspace skills, exceptional communication, and the ability to work across Product & Technology, HR, Legal, and Finance.