Executive Assistant, Design - Mountain View, California

ViacomCBS; Los Angeles (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Attractive compensation and benefits

Generous paid time off

Complimentary streaming subscriptions

Employee engagement opportunities

Job summary

Skydance is seeking an Executive Assistant, Design in Mountain View, CA. This on-site role supports the EVP of Design and 1–2 direct reports, managing calendars, travel, and sensitive information with discretion.

You will coordinate complex scheduling, plan domestic and international travel, and collaborate with cross-functional teams to enable design leadership to focus on strategy and creativity.

Qualifications

• 5+ years of experience supporting a senior executive (VP level or above) in a creative, design, product, or technology organization.
• Proven ability to manage complex, fast-changing calendars with sound judgment and minimal oversight.
• Extensive experience coordinating domestic and international travel arrangements and managing expense reporting.
• High proficiency with Google Workspace; comfortable adopting new productivity and AI tools.
• Exemplary written and verbal communication skills with senior executives, creative talent, and external partners.
• Demonstrated discretion and professionalism in handling confidential and sensitive information.
• Experience planning and executing team off-sites and events, including vendor and logistics coordination.

Responsibilities

• Manage complex, high-volume calendars for the EVP and direct reports, resolving scheduling conflicts and prioritizing time.
• Coordinate all domestic and international travel logistics and expense reporting for the Design leadership team.
• Lead planning and logistics for offsites and team collaboration events.
• Execute expense management activities with minimal guidance.
• Assess and advocate for office space needs with minimal guidance.
• Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external partners.
• Coordinate cross-organization initiatives with other Product & Technology executive assistants and provide backup coverage.
• Support onboarding logistics for new hires into the Design organization.
• Lead or support ad hoc special projects as assigned by the EVP.

Skills

Calendar management

Travel coordination

Executive support

Communication

Education

Bachelor’s degree

Tools

Google Workspace

Oracle Fusion

Job description

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Executive Assistant, Design - Mountain View, California

46677

Administrative

Full-Time

On-Site

Storytelling is, and will always be, the heart of what we do at Skydance.
Our vision is to build a thriving entertainment ecosystem where stories and worlds are imagined, brought to life and experienced. We create for every age and audience, anchored by the strength of our content and experiences and the depth of our connection with fans. We are creator-first, audience-focused, tech-forward, globally scaled.

Here, you’ll work with talented teams that move fast, think boldly and collaborate with purpose to deliver results. We aim high, champion the best ideas and win together, earning the trust of our employees, creators, partners and audiences every day.

If you’re energized by the opportunity to help build the next-generation global media and entertainment company powered by creativity and technology, we’d be thrilled to welcome you aboard. LET’S GO!

Location Note: This is a Mountain View, CA-based role. Although the posting lists San Francisco for now, the position is on-site in Mountain View. Please consider this when applying.

Overview:

The Executive Assistant, Design is a trusted partner to the EVP, Head of Design and provides senior-level administrative support to 1-2 of her direct reports, enabling the Design leadership team to focus on creative and strategic priorities. This role manages complex calendars, coordinates travel and events, and handles sensitive organizational information with sound judgment and discretion. The EA operates under general supervision, exercising independent judgment on day-to-day prioritization and escalating higher-stakes or sensitive matters to the EVP.

Responsibilities include but are not limited to:

Manage complex, high-volume calendars for the EVP and her direct reports, proactively resolving scheduling conflicts and prioritizing time against evolving business needs

Coordinate all domestic and international travel logistics and expense reporting for the

Design leadership team, and lead planning and on-the-ground logistics for offsites and team collaboration events

Execute expense management activities with minimal guidance

Assess and advocate for office space needs with minimal guidance

Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external vendors/partners, independently determining what can be handled directly versus what requires escalation

Partner with other Product & Technology executive assistants to coordinate cross-organization initiatives and provide backup coverage for one another as needed

Support onboarding logistics for new hires into the Design organization

Lead or support ad hoc special projects as assigned by the EVP

Basic Qualifications:

5+ years of experience supporting a senior executive (VP level or above), ideally within a creative, design, product, or technology organization

Proven ability to manage complex, fast-changing calendars and competing priorities with sound judgment and minimal oversight

Extensive experience coordinating domestic and international travel arrangements and managing expense reporting

High proficiency with Google Workspace; comfortable adopting new productivity and AI tools

Exemplary written and verbal communication skills, with the ability to interact professionally with senior executives, creative talent, and external partners

Demonstrated discretion and professionalism in handling confidential and sensitive information

Experience planning and executing team offsites and events, including vendor and logistics coordination

Additional Qualifications:

Prior experience supporting a Design, UX, Creative, or Product leader or organization

Experience in media, entertainment, or technology industries

Familiarity with Paramount’s internal systems (e.g., Oracle Fusion)

Experience supporting or coordinating across multiple executives/leaders concurrently

Bachelor’s degree or equivalent combination of education and experience preferred

Paramount Streaming, a division within Paramount Global, is the home to the company's direct-to-consumer services spanning free and paid in the form of Pluto TV and Paramount+. Pluto TV is the global leader in free ad-supported TV, delivering more than 1,400 global channels and an extensive library of streaming content, including live and original channels. Paramount+, digital subscription video-on-demand and live streaming service, combines live sports, breaking news, and A Mountain of Entertainment™. Paramount+ features an expansive library of original series, hit shows and popular movies across every genre from world-renowned brands and production studios, including SHOWTIME®.

ADDITIONAL INFORMATION

Hiring Salary Range: $80,000.00 - 110,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

What We Offer:

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here .
• Generous paid time off.
• Complimentary subscriptions to HBO Max, Paramount+, and other Skydance streaming services and digital news products.
• Robust employee engagement opportunities, including access to exclusive screenings and events, speaker series, volunteer activities and more.

Skydance is an equal opportunity employer (EOE)

We embrace the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit. In line with the laws of the country or region in which the role is based, this includes consideration without regard to race, color, ethnicity, national origin, citizenship status, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, marital status, pregnancy, parenthood, physical or mental disability, genetic information, military or protected veteran status, union status or any other category protected by applicable law.

If you are a qualified individual with a disability, you may request a reasonable accommodation during the job application and/or recruitment process. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [e-mail]. Only messages left for this purpose will be returned.