Department Secretary

BayCare Health System; Bartow (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

BayCare Health System is seeking a detail‑oriented Department Secretary at Bartow Medical Center. This full‑time role provides administrative and clerical support to a department, acting as the primary contact for calls, scheduling, and records while maintaining confidentiality and accuracy.

You will greet patients and visitors, coordinate meetings, prepare materials, and support leadership with routine tasks, data entry, and reporting to help ensure efficient daily operations.

Qualifications

• High school diploma or GED required.
• Associates degree preferred.
• Experience in an office environment is typical.

Responsibilities

• Provides administrative and clerical support to a department to ensure efficient daily operations.
• Serves as a point of contact for the department, managing phone calls, correspondence, scheduling, and records with accuracy and confidentiality.
• Greets and directs patients, visitors and/or team members.
• Coordinates meetings, prepares agendas and meeting materials, and maintains departmental files and documentation.
• Assists leadership and staff with routine administrative tasks, data entry, and report preparation.

Education

HS Graduate or GED

Associates Degree

Job description

At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that’s built on a foundation of trust, dignity, respect, responsibility and clinical excellence.

Summary:

Provides administrative and clerical support to a department to ensure efficient daily operations. Serves as a point of contact for the department, managing phone calls, correspondence, scheduling, and records with accuracy and confidentiality. Greets and directs patients, visitors and/or team members. Coordinates meetings, prepares agendas and meeting materials, and maintains departmental files and documentation. Assists leadership and staff with routine administrative tasks, data entry, and report preparation.

Minimum Qualifications:

Education:

Essential:

• HS Graduate or Equivalent GED

Nonessential:

• Associates Degree

Education equivalent experience:

Essential:

• Required - High School or Equivalent; Preferred - Associates - Related Field

Nonessential:

• Required - High School or Equivalent; Preferred - Associates - Related Field

Experience:

Essential:

• Office

Nonessential:

• Healthcare

Facility:

BayCare Health System, Wound Care Center-BRMC

Location:

Bartow Med Ctr

Status:

Full Time, Exempt: No

Shift Hours:

7:45 AM - 4:00 PM

Shift:

Shift 1

Shift 1 = Days, 2 = Evenings, 3 = Nights, 4 = Varies

Weekend Work:

None

On Call:

No

How often will this team member be working remotely?

Never

Equal Opportunity Employer Veterans/Disabled

Position Department Secretary

Location Bartow Medical Center | Business and Administrative | Full Time

Req ID 169331