Department Coordinator, Physician Relations

Jobtailor; Sacramento (CA); On-site; USD 42,000 - 55,000; Full time

Job summary

Jobtailor in California is seeking a detail‑oriented administrative assistant to provide routine and specialized clerical support for a non‑clinical unit within a healthcare setting. You will execute clerical duties, prioritize requests, maintain patient privacy, comply with regulations, and collaborate with staff and physicians to achieve departmental objectives.

A high school diploma or GED, one year of relevant experience, and proficiency with Microsoft Word, Excel, Outlook, and EPIC are

Qualifications

• High School Diploma or GED is required.

Responsibilities

• Provide routine and specialized clerical and administrative services supporting a non-clinical unit.
• Execute clerical duties and prioritize information and requests in a timely manner.
• Gain confidence and cooperation from staff, physicians, and healthcare providers through competent performance and effective communication.
• Adhere to regulations, codes, policies, and procedures to ensure privacy and safety.
• Orient new staff to the department/unit when assigned.
• Collaborate with peers and staff to achieve departmental and corporate objectives.

Skills

Written communication

Verbal communication

Time management

Organizational skills

Prioritize assignments

Microsoft Word

Microsoft Excel

Microsoft Outlook

EPIC

Data interpretation

Problem resolution

Patient privacy compliance

Clerical duties

Administrative skills

Team collaboration

Sound judgment

Privacy and safety

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

EPIC

Job description

• Provide routine and specialized clerical and administrative services supporting a non-clinical/support unit
• Execute clerical duties and prioritize information and requests in a timely manner
• Gain confidence and cooperation from staff, physicians, and healthcare providers through competent performance and effective communication
• Adhere to regulations, codes, policies, and procedures to ensure privacy and safety
• Orient new staff to the department/unit when assigned
• Collaborate with peers and staff to achieve departmental and corporate objectives

Requirements

• High School Diploma or General Education Diploma (GED)
• 1 year of recent relevant experience
• Written and verbal communication skills
• Time management and organizational skills
• Ability to prioritize assignments and meet deadlines
• Basic/intermediate knowledge of Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems
• Ability to interpret data and instructions in written, oral, diagram, or schedule form
• Ability to work independently and as part of a team
• Ability to accomplish multiple tasks in an environment with interruptions
• Ability to identify, evaluate, and resolve standard problems using established options
• Ability to ensure patient protected health information (PHI) privacy
• Administrative skills and sound judgment
• Ability to work at a fast pace with high volumes and varied work
• Compliance with local, state, and federal regulations, codes, policies, and procedures

Demonstrates strong administrative skills and effective communication to support non-clinical units, ensuring compliance with regulations and maintaining patient privacy. Capable of managing multiple tasks efficiently in a fast-paced environment while collaborating with team members to achieve organizational goals.

Highest-signal resume keywords

• High School Diploma or GED
• 1 Year Relevant Experience
• Microsoft Office Suite
• EPIC
• Time Management

ATS Optimization Keywords

Hard Skills

• Clerical Duties
• Administrative Skills
• Data Interpretation
• Problem Resolution
• Patient Privacy Compliance

Soft Skills

• Written Communication
• Verbal Communication
• Organizational Skills
• Team Collaboration
• Sound Judgment

Industry Keywords

• Healthcare Providers
• Regulations Compliance
• Privacy and Safety
• Clerical Services
• Department Orientation

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• EPIC