Administrative Project Coordinator

Randstad USA; Cambridge (MA); On-site; USD 62,000 - 76,000; Full time

Job summary

Randstad USA in Cambridge, MA is seeking an Administrative Project Coordinator to join our team. You will provide coordination and support for engagement activities and compliance, performing high-level administrative and office support for the leadership team.

The role requires five years of experience in similar roles, strong MS Office skills, excellent organization, discretion, and the ability to manage calendars, contracts, and communications across multiple functions.

Qualifications

• 5 years of experience in administrative coordination roles.
• Experience working with Contracts, Legal, Compliance and Finance.
• Proficient in MS Office (Outlook, Word, PowerPoint, Excel).
• Excellent organizational and confidentiality skills.

Responsibilities

• Coordinate contracting activities and support leadership team.
• Process contracts with Contracts, Legal, Compliance and Finance.
• Generate, process and archive Confidentiality Disclosure Agreements.
• Create Purchase Orders and track invoices and payments.
• Manage transparency reporting reconciliation per Global and Local Compliance.
• Provide administrative support: documents, emails, presentations, memos, etc.
• Coordinate meeting logistics: calendars, catering and attendees.
• Enter data into spreadsheets/databases; maintain web pages.
• Develop internal network within department; uphold confidentiality.

Skills

Calendar Management

Project Coordination

Problem Solving

Administrative Duties

Preparing Agendas

Handling Confidential Information

Schedule Meetings

Education

Associate

Tools

MS-OFFICE

PowerPoint

Excel

Job description

Job Overview

A Global Biotech/Pharma in Cambridge, MA is seeking an Administrative Project Coordinator to join their Team! OBJECTIVE: Provides coordination and support of engagement activities and compliance requirements. Performs high-level administrative and office support responsibilities for assigned leadership team.

Key Information

• Salary: $45 - $55 per hour
• Shift: First
• Work Hours: 8 AM - 5 PM
• Education: Associate

Responsibilities

• Contracting Activities: Provides coordination and support of engagement activities and compliance requirements. Performs high-level administrative and office support responsibilities for assigned leadership team.
• Responsible for contract processing for interfacing with Contracts, Legal, Compliance and Finance functions, including facilitating generation, execution, tracking and archiving in all appropriate systems according to local procedures and policies.
• Generates, processes and archives Confidentiality Disclosure Agreements working with Business Partners and Legal.
• Generates Purchase Orders and periodically runs accrual reports to ensure sufficient funds are available for payments; tracks and troubleshoots invoices and payments.
• Manages transparency reporting reconciliation activities in accordance with Global and Local Compliance requirements.
• Administrative Support: Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Outlook, Word, Power Point, and Excel to track, document, report data, and maintain web pages.
• Provides logistical support for meetings, including coordinating calendars, managing catering and attendee lists.
• Acquires, reviews, inputs, and formats accurate data into spreadsheets, databases and other electronic tools.
• Develops a network within the department; draws on network to answer questions and successfully execute responsibilities.
• Demonstrates confidentiality in execution of all responsibilities.

Essential Functions

• Working in a smoke free environment.

Skills

• MS-OFFICE
• Preparing Agendas
• Handling Confidential Information
• Problem Solving
• Administrative Duties
• PowerPoint
• Excel
• Calendar Management
• Project Coordination
• Schedule Meetings

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Legal

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.