Department Administrative & Operations Specialist

Towson University; Towson (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

Towson University is seeking an organized administrative professional to support the Academic Affairs Division on the Main Campus. The role involves organizing files, maintaining budgets, processing travel, coordinating meetings, and assisting with procurement and grant activities.

Candidate will provide front-line customer service, triage program inquiries, monitor classroom technology, and supervise student staff while maintaining confidentiality in HR-related tasks.

Qualifications

• General knowledge of and skill in the practical application of office practices.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Proficient with word processing, spreadsheets, databases and presentation programs.
• Ability to manage multiple assignments with general instructions.

Responsibilities

• Organize and maintain files/reports for personnel, budget/purchasing, and inventory.
• Develop Excel databases and produce reports under supervision.
• Review and approve travel expense reports for faculty and students.
• Coordinate department meetings and events, sign-in and minute taking as needed.
• Assist with purchases using the P-Card and ensure procurement compliance.
• Manage TU Foundation accounts and oversee faculty grants, ensuring proper fund allocation.
• Provide customer service, triage inquiries, draft routine non-technical communication.
• Oversee office operations, internal communication, and supervise student staff.
• Manage department equipment inventory and lending programs.
• Assist with schedule building, room reservations, parking, adjuncts, and contracts.
• Support departmental duties as needed.

Skills

Office software

Communication

Proofreading

Multitasking

Organization

Customer service

Education

High School Diploma or GED

Tools

Stratus

PeopleSoft

Taleo

Job description

Towson University is seeking an organized administrative professional to support the Academic Affairs Division on the Main Campus. The role involves organizing files, maintaining budgets, processing travel, coordinating meetings, and assisting with procurement and grant activities.

Candidate will provide front-line customer service, triage program inquiries, monitor classroom technology, and supervise student staff while maintaining confidentiality in HR-related tasks.