Academic Program Specialist, Department of Psychology - (260000P6)

Towson University; Towson (MD); Hybrid; USD 42,000 - 51,000; Full time

Benefits offered by this job

Tuition remission

Full university benefits

Job summary

Towson University in Towson, MD, is seeking an Academic Program Specialist in the Department of Psychology. The role provides administrative support for academic programs, including recruitment, registration, orientation, and the progression of students, ensuring forms and deadlines are met.

Duties also include budget monitoring, processing invoices and reimbursements, and coordinating lectures, conferences, seminars, and events.

Qualifications

• Bachelor's degree required.
• Minimum of 1 year administrative staff experience.
• Ability to communicate clearly and professionally.
• 30 college credits may substitute for 1 year of experience.

Responsibilities

• Respond to inquiries by phone, in person, or in writing with information on admissions and program content.
• Maintain and monitor the budget; process invoices, vouchers, receipts, reimbursements, and requisitions; prepare financial statements.
• Coordinate administrative processes supporting psychology programs including recruitment, registration, orientation, and progression of students.
• Ensure forms and documentation meet deadlines and maintain records.
• Assist in planning and coordinating lectures, conferences, seminars, and events.
• Assist in drafting marketing and informational materials and coordinate printing.
• Liaise between students, faculty, and department staff on payroll, benefits, reimbursements, and other administrative matters.

Skills

Office procedures

Effective communication

Proofreading

MS Office/Computer skills

Planning & organizing

Education

Bachelor's degree

Tools

PeopleSoft

Stratus

Modern Campus

Job description

Academic Program Specialist, Department of Psychology - (260000P6)

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 20,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.

Responsibilities and Duties

• Receives, screens, and responds to inquiries on the phone, in person, or in writing. Provides general information about academic programs such as admission requirements, basic academic policies, and general program content.
• Maintains and monitors the budget. Records details of financial transactions and processes documents such as invoices, vouchers, receipts, reimbursements, and requisitions. Prepares financial statements and summaries.
• Coordinates administrative processes involved in supporting academic programs in the psychology department including recruitment, selection, registration, orientation, and progression of students.
• Ensures that all required forms and documentation are complete by proper deadlines. Compiles, updates, and maintains all records related to assigned administrative processes.
• Assists in planning and coordinates all activities involved in organizing lectures, conferences, seminars, workshops, symposia, and special events.
• Assists in the design, edits, and prepares drafts of marketing, public relations, and other informational materials. Coordinates printing and publication requirements with university or other external resources.
• Serves as the liaison between students, faculty, or department staff regarding payroll, benefits, reimbursements, and other administrative matters.

The work schedule for this position may include evenings on an occasional basis.

Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

Qualifications and Skills

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Required Qualifications

• Bachelor's degree.
• One year experience in administrative staff work.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications

• Proficiency in software systems (e.g. PeopleSoft, Stratus, Modern Campus).
• Experience in an academic setting.

Salary and Benefits

$46,736 annually and full University benefits that include annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, please click here. TU also offers a variety of great perks and discounts, which can be found here.