Dental Dept Coordinator II - Admin & Ops

University of Louisville; Louisville (KY); Hybrid; USD 24,000 - 36,000; Full time

Job summary

University of Louisville’s School of Dentistry seeks a Department Coordinator II to provide administrative and operational support in the Department of Oral & Maxillofacial Surgery. You will assist the Department Chair and faculty, manage grades, lectures, and syllabi, and handle procurement and travel reimbursements.

Responsibilities include coordinating meetings, processing memberships, and supporting events; tracking licenses and immunizations; ordering supplies and providing backup admin

Qualifications

• Administrative experience in a university setting.
• Proficient with MS Office and strong communication skills.
• Experience with Blackboard is preferred.

Responsibilities

• Provide administrative support to the Department Chair of Oral & Maxillofacial Surgery.
• Assist faculty with DMD students/teaching, including entering grades and uploading materials.
• Purchase, receive, and reconcile monthly procurement transactions.
• Process annual memberships and registrations for faculty.
• Coordinate department faculty meetings and handle mail.
• Process expense reports for faculty travel.
• Coordinate outside lectures and alumni events; arrange catering as needed.
• Track absences, licenses, and immunizations for faculty; order supplies.

Job description

University of Louisville’s School of Dentistry seeks a Department Coordinator II to provide administrative and operational support in the Department of Oral & Maxillofacial Surgery. You will assist the Department Chair and faculty, manage grades, lectures, and syllabi, and handle procurement and travel reimbursements.

Responsibilities include coordinating meetings, processing memberships, and supporting events; tracking licenses and immunizations; ordering supplies and providing backup admin