Department Coordinator II

RiseMe; Colorado; On-site; USD 24,000 - 36,000; Full time

Job summary

University of Louisville in Louisville is seeking a Department Coordinator II to provide administrative and operational support in the Department of Oral and Maxillofacial Surgery within the School of Dentistry.

Responsibilities include assisting the Department Chair, supporting faculty with DMD coursework, and managing procurement, memberships, meetings, mail, travel expenses, events, and supplies. A strong candidate will have 2+ years of relevant experience and proficient Office tools.

Qualifications

• High School Diploma/GED with 2+ years related experience.
• Equivalent education/experience considered.
• Grade 2 hourly position.

Responsibilities

• Assist Department Chair of Oral and Maxillofacial Surgery.
• Assist faculty with DMD students/teaching; entering grades, uploading lectures, syllabi, grading, exam proctoring.
• Purchase, receive, and reconcile monthly procurement transactions.
• Process annual memberships and registrations for faculty.
• Coordinate department faculty meetings.
• Handle outgoing and incoming mail.
• Process expense reports for travel for faculty.
• Coordinate outside lectures and alumni events.
• Order catering for events.
• Track absences, licenses, and immunizations for faculty.
• Order office supplies.
• Provide backup administrative support for other units.
• Other duties as assigned.

Skills

Blackboard

Microsoft Office

Communication

Transcription equipment

Education

High School Diploma/GED

Job description

Department:

Oral & Maxillofacial Surg

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109425

Minimum Requirements:

High School Diploma/GED and a minimum of two (2) years of relevant experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The School of Dentistry seeks an exceptional candidate for the position of Department Coordinator II to provide administrative and operational support in the Department of Oral and Maxillofacial Surgery and other areas as needed.

Essential Duties and Responsibilities

• Serve as assistant to Department Chair of Oral and Maxillofacial Surgery
• Assist faculty with DMD students/teaching. Includes but not limited to, entering grades, uploading lectures, syllabi, grading, exam proctoring
• Purchase, receive, and reconcile monthly procurement transactions
• Process annual memberships and registrations for faculty
• Coordinate department faculty meetings
• Handle outgoing and incoming mail
• Process expense reports for travel for faculty
• Coordinate outside lectures and alumni events
• Order catering as needed for special events
• Track department absences, licenses and immunizations for faculty
• Order office supplies
• Provide backup administrative support as needed for other units
• Other duties as assigned

Preferred Qualifications

• Experience using Blackboard to post course information
• Proficient with Microsoft Office suite
• Excellent written, verbal and interpersonal communication skills
• Experience with transcription equipment

Target Compensation Maximum:

$26.03

Target Compensation Minimum:

$17.35

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy.In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.