Department Administrative Coordinator II - HR & Payroll

ULSA University of Louisville; United States; On-site; USD 24,000 - 36,000; Full time

Job summary

University of Louisville seeks a Department Coordinator II for the School of Dentistry to provide essential administrative support to the Business Office. This full-time on-site role reports to the Associate VP of Finance for Dentistry and ensures smooth daily operations.

The position involves front-line reception, travel and meeting coordination, procurement, payroll timekeeping, and confidentiality handling. Strong organizational and Microsoft Office/Workday skills are preferred.

Qualifications

• Strong organizational and communication skills; professional customer service demeanor.
• Experience with Microsoft Office and HRIS platforms such as Workday.

Responsibilities

• Provide administrative support to multiple areas within the School of Dentistry’s Business Office.
• Serve as frontline receptionist, handle inquiries, greet visitors, answer phones, and route mail.
• Coordinate travel, book rooms, schedule meetings, and prepare itineraries for faculty searches.
• Maintain procurement card, pay invoices, and handle deposits.
• Place orders for office supplies and act as unit timekeeper for payroll.
• Schedule meetings and events, and provide general administrative support.
• Handle confidential HR information with discretion.
• Distribute financial reports and manage exit interview processes.

Skills

Organizational skills

Communication skills

Customer service

Tools

Microsoft Office

Workday HRIS

Job description

University of Louisville seeks a Department Coordinator II for the School of Dentistry to provide essential administrative support to the Business Office. This full-time on-site role reports to the Associate VP of Finance for Dentistry and ensures smooth daily operations.

The position involves front-line reception, travel and meeting coordination, procurement, payroll timekeeping, and confidentiality handling. Strong organizational and Microsoft Office/Workday skills are preferred.