Department Operations Coordinator II

University-of-Louisville

Louisville (TN)

On-site

USD 24,000 - 36,000

Full time

3 days ago

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Job summary

The University of Louisville School of Dentistry is seeking a Department Coordinator II to provide comprehensive administrative support to the Business Office in Louisville, KY. You will serve as the frontline contact for employees and visitors, coordinate travel and meetings, and assist with HR-related logistics during faculty searches.

Responsibilities include processing invoices, managing procurement cards, scheduling, and maintaining sensitive information with discretion.

Qualifications

High School Diploma or GED with at least 2 years of relevant experience.
Equivalent combination of education and experience accepted.
Excellent written and verbal communication and organizational skills.
Proficiency with Microsoft Office and HRIS platforms such as Workday.

Responsibilities

Provide administrative support across the School of Dentistry's Business Office.
Serve as frontline receptionist for employee inquiries and visitors; route to appropriate staff.
Coordinate logistics for faculty searches and on-site interviews; host candidates as needed.
Process procurement card charges, pay invoices, and handle deposits.
Schedule meetings, process travel, book rooms, and prepare itineraries.
Maintain payroll timekeeping for biweekly/monthly payroll; handle confidential HR information.