Department Coordinator II

University of Louisville; Louisville (KY); Hybrid; USD 24,000 - 36,000; Full time

Job summary

University of Louisville’s School of Dentistry seeks a Department Coordinator II to provide administrative and operational support in the Department of Oral & Maxillofacial Surgery. You will assist the Department Chair and faculty, manage grades, lectures, and syllabi, and handle procurement and travel reimbursements.

Responsibilities include coordinating meetings, processing memberships, and supporting events; tracking licenses and immunizations; ordering supplies and providing backup admin

Qualifications

• Administrative experience in a university setting.
• Proficient with MS Office and strong communication skills.
• Experience with Blackboard is preferred.

Responsibilities

• Provide administrative support to the Department Chair of Oral & Maxillofacial Surgery.
• Assist faculty with DMD students/teaching, including entering grades and uploading materials.
• Purchase, receive, and reconcile monthly procurement transactions.
• Process annual memberships and registrations for faculty.
• Coordinate department faculty meetings and handle mail.
• Process expense reports for faculty travel.
• Coordinate outside lectures and alumni events; arrange catering as needed.
• Track absences, licenses, and immunizations for faculty; order supplies.

Job description

## Department Coordinator IIApply: Health Sciences Center: Full time: Posted Today: End Date: October 6, 2026 (10 days left to apply): R109425**Department:**Oral & Maxillofacial Surg**Location:**Health Sciences Center**Time Type:**Full time**Worker Type:**Regular**Job Req ID:**R109425**Minimum Requirements:**High School Diploma/GED and a minimum of two (2) years of relevant experience or an equivalent combination of education and experience. Grade 2 (Hourly)**Position Description:**The School of Dentistry seeks an exceptional candidate for the position of Department Coordinator II to provide administrative and operational support in the Department of Oral and Maxillofacial Surgery and other areas as needed. **Essential Duties and Responsibilities*** Serve as assistant to Department Chair of Oral and Maxillofacial Surgery* Assist faculty with DMD students/teaching. Includes but not limited to, entering grades, uploading lectures, syllabi, grading, exam proctoring* Purchase, receive, and reconcile monthly procurement transactions* Process annual memberships and registrations for faculty* Coordinate department faculty meetings* Handle outgoing and incoming mail* Process expense reports for travel for faculty* Coordinate outside lectures and alumni events* Order catering as needed for special events* Track department absences, licenses and immunizations for faculty* Order office supplies* Provide backup administrative support as needed for other units* Other duties as assigned **Preferred Qualifications*** Experience using Blackboard to post course information* Proficient with Microsoft Office suite* Excellent written, verbal and interpersonal communication skills* Experience with transcription equipment **Target Compensation Maximum:**$26.03**Target Compensation Minimum:**$17.35**Compensation will be commensurate to candidate experience.****Equal Employment Opportunity**The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.**Assistance and Accommodations**Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].