Administrative Assistant

Kelly Services; Los Angeles (CA); On-site; USD 66,125,000 - 68,191,000; Full time

Job summary

Kelly Services is seeking a Receptionist/Administrative Assistant to oversee front office operations for the Dean’s office. This is a 100% onsite role with a Monday–Friday schedule, 8:30 AM–5:00 PM, and a pay rate of $25.00/hour. The candidate will greet visitors, manage calls and emails, coordinate events, and support executive scheduling.

Strong customer service, organization, and confidentiality are essential. Proficiency in Microsoft Office 365, Box, Concur, and Workday Finance is required.

Qualifications

• High school diploma or equivalent.
• Experience in receptionist/administrative/front office role.
• Proficiency with Microsoft 365 and business apps (Box, Concur, Workday Finance).
• Excellent organizational, calendaring, and time management skills.
• Outstanding verbal and written communication abilities.

Responsibilities

• Greet visitors and manage front-desk interactions with excellent customer service.
• Screen and direct calls, relay messages, and monitor email inquiries for the Dean’s office.
• Provide campus information and parking guidance; coordinate events and meetings.
• Manage the COO’s schedule and coordinate Zoom and in-person meetings.
• Assist with office administration: supplies, inventory, and equipment needs.
• Procure gifts for the Dean as requested and process expense reports.
• Support or manage special projects as assigned.

Skills

Customer service

Organizational skills

Communication

Time management

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Box

Concur

Workday Finance

Job description

Receptionist/Administrative Assistant
Location: 100% Onsite
Schedule: Monday–Friday, 8:30 AM – 5:00 PM (37.5 hours/week)
Pay Rate: $25.00/hour

Purpose

The Administrative Assistant will oversee front office operations for the Dean’s office, acting as the initial point of contact for students, faculty, staff, and visitors. This role requires strong customer service, organizational proficiency, and the capability to support both administrative and operational functions.

Key Responsibilities

• Greet visitors and manage all front-desk interactions, demonstrating excellent customer service in a fast-paced, professional environment.
  
• Screen and direct all incoming calls, relay messages, and monitor/respond to general email inquiries to the Dean’s office.
  
• Provide campus information and parking guidance to visitors and coordinate logistics for events, conferences, commencement, and meetings.
  
• Manage the Chief Operations Officer’s schedule and coordinate all meetings (Zoom and in-person).
  
• Support office administration including ordering supplies, maintaining inventory, and handling office equipment needs.
  
• Make recommendations and procure gifts for the Dean as requested.
  
• Process and track office expense reports.
  
• Assist with or manage special projects as assigned.
  
• Maintain and use strong computing proficiency with Microsoft Office 365, Box, Concur, and Workday Finance.
  
• Prioritize, organize, and coordinate multiple activities concurrently.
  
• Draft correspondence, prepare documents, and handle confidential information with discretion.

Required Qualifications

• High school diploma or equivalent.
  
• Prior experience in a receptionist, administrative, or front office environment—preferably in higher education or executive settings.
  
• Demonstrated proficiency with Microsoft Office 365 and other business applications (Box, Concur, Workday Finance).
  
• Exceptional organizational, calendaring, and time management skills.
  
• Outstanding verbal and written communication abilities.
  
• Ability to maintain the highest level of professionalism and confidentiality.
  
• Strong attention to detail and customer service focus.