Dean’s Office Assistant – Law School Operations

Duke PF; Durham (NC); On-site; USD 26,064 - 38,696; Full time

Job summary

Duke University seeks a Dean’s Office Assistant to provide front-line administrative and operational support for the Office of the Dean. This role serves as the primary point of contact and handles daily operations to ensure consistent coverage.

Working with the Assistant to the Dean, the position assists with committee coordination, scheduling, procurement, travel arrangements, and financial records, while maintaining discretion and professionalism in interactions with faculty, staff, students,

Qualifications

• Two years of post-secondary education in secretarial science or related business field.
• Three years of administrative/clerical experience; four years preferred.
• Strong MS Office proficiency (Word/Excel/PowerPoint).
• Excellent interpersonal and customer service skills.
• Strong organizational and time-management abilities; multi-priority handling.

Responsibilities

• Serve as the primary contact for the Dean’s Office and manage daily operations.
• Welcome visitors and direct inquiries; provide information and assistance.
• Answer and route calls; manage the Dean’s Office telephone line.
• Coordinate scheduling for shared spaces, including conference rooms.
• Provide calendar coordination, meeting logistics, and document prep for the Assistant to the Dean.
• Assist with procurement card purchases, travel, requisitions, and reimbursements.
• Monitor requests, track tasks, deadlines, and priorities for office operations.
• Provide backup support and assist with committee administration (Curriculum & Administrative).
• Maintain organized records and support special Dean’s Office initiatives.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Multitasking

Independent worker

Education

Two years post-secondary education in secretarial/business field

Job description

Duke University seeks a Dean’s Office Assistant to provide front-line administrative and operational support for the Office of the Dean. This role serves as the primary point of contact and handles daily operations to ensure consistent coverage.

Working with the Assistant to the Dean, the position assists with committee coordination, scheduling, procurement, travel arrangements, and financial records, while maintaining discretion and professionalism in interactions with faculty, staff, students,