Dean's Executive Assistant & Office Coordinator

New York Medical College; Town of Mount Pleasant (NY); On-site; USD 33,000 - 42,000; Full time

Job summary

New York Medical College is seeking an Executive Assistant to the Dean and Office Coordinator for the Graduate School of Biomedical Sciences. This role provides high-level administrative and operational support, manages the Dean’s calendar, coordinates meetings and events, and assists with admissions and governance activities.

The position interfaces with faculty, students, staff, and external partners, ensuring smooth office operations, confidentiality, and professional service across the

Qualifications

• Bachelor’s degree in liberal arts, science, or business.
• 2–5 years of administrative, program coordination, student services, higher education, healthcare, or related experience.
• Experience working in a college or university environment preferred.
• Ability to work independently, take initiative, and manage responsibilities with minimal supervision.
• Proactive in anticipating deadlines, events, and projects and planning accordingly.
• Strong verbal and written communication skills.
• Excellent organizational, administrative, and time-management abilities.
• Team-oriented with strong customer service skills.
• Ability to maintain strict confidentiality.
• Strong interpersonal skills with the ability to manage multiple priorities simultaneously.

Responsibilities

• Provide comprehensive administrative support to the dean and GSBMS leadership.
• Manage the Dean’s calendar and travel arrangements.
• Coordinate meetings, events, travel logistics, and office operations.
• Assist with admissions operations and recruitment activities.
• Coordinate committee activities and prepare meeting materials.
• Prepare and distribute communications to GSBMS students.
• Maintain confidentiality and professional conduct.

Skills

Communication skills

Organizational skills

Customer service

Confidentiality

Interpersonal skills

Education

Bachelor’s degree (liberal arts, science, or business)

Job description

New York Medical College is seeking an Executive Assistant to the Dean and Office Coordinator for the Graduate School of Biomedical Sciences. This role provides high-level administrative and operational support, manages the Dean’s calendar, coordinates meetings and events, and assists with admissions and governance activities.

The position interfaces with faculty, students, staff, and external partners, ensuring smooth office operations, confidentiality, and professional service across the