Executive Assistant to the Dean - Strategic Administrative Leader

Columbia University Irving Medical Center; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

Columbia University Irving Medical Center’s College of Dental Medicine seeks an Executive Assistant reporting to the Dean and Chief of Staff to provide confidential, high-level administrative support. The role acts as a liaison with senior leadership, faculty, hospital administration and external partners, ensuring smooth operation of the Dean’s office and alignment with strategic priorities.

Responsibilities include managing the Dean’s calendar and travel, screening inquiries, drafting

Qualifications

• Requires bachelor's degree or equivalent in education and experience plus four years of related experience.
• Experience supporting a senior executive in a fast-paced environment preferred.

Responsibilities

• Provide confidential executive-level administrative support to the Dean in a dynamic academic medical center environment.
• Manage and prioritize the Dean’s calendar, coordinate meetings, travel, and professional commitments.
• Serve as primary contact for communications directed to the Dean’s Office and triage inquiries.
• Prepare and edit correspondence, presentations, agendas, and reports with attention to detail and tone.
• Organize conferences, events, and symposia including logistics and materials preparation.
• Coordinate faculty recruitment activities and candidate communication.

Skills

Interpersonal skills

Written and oral communication

Organization skills

Technology & social media proficiency

Work under pressure

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

Columbia University Irving Medical Center’s College of Dental Medicine seeks an Executive Assistant reporting to the Dean and Chief of Staff to provide confidential, high-level administrative support. The role acts as a liaison with senior leadership, faculty, hospital administration and external partners, ensuring smooth operation of the Dean’s office and alignment with strategic priorities.

Responsibilities include managing the Dean’s calendar and travel, screening inquiries, drafting