Dean's Administrative Assistant – Scheduling & Exec Support

Jewish Staffing; New York (NY); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA

403(b) retirement

Tuition exemption for employees and/or

Early-release Fridays

Paid time off

Job summary

Touro College of Osteopathic Medicine in New York is hiring an Administrative Assistant to initiate and coordinate administrative work for the Preclinical Dean. The role supports calendar management, meeting scheduling, and document preparation in a fast-paced academic environment.

The position requires a Bachelor's degree or 1–3 years of related experience, strong communication skills, and proficiency with Word, Excel, PowerPoint, and Outlook.

Qualifications

• Bachelor's degree or 1–3 years of equivalent administrative experience.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication.

Responsibilities

• Manage the Dean's phone, text, and email communications and calendar.
• Schedule meetings with students, faculty, and chairs; prepare documents and record minutes.
• Schedule student interviews on academic standing, exam prep, and leave of absence.
• Help schedule faculty development programs (FDEP, EDP) and file related forms.
• Collect and file course reports, exam item reviews, and student survey results.
• Process faculty and staff hiring forms and departmental timesheets.
• Edit the Dean's correspondence and help prepare budget reviews.

Skills

Organizational skills

Analytical skills

Problem-solving

Verbal communication

Written communication

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Touro College of Osteopathic Medicine in New York is hiring an Administrative Assistant to initiate and coordinate administrative work for the Preclinical Dean. The role supports calendar management, meeting scheduling, and document preparation in a fast-paced academic environment.

The position requires a Bachelor's degree or 1–3 years of related experience, strong communication skills, and proficiency with Word, Excel, PowerPoint, and Outlook.