Executive Assistant & Office Operations Leader

Columbia University in the City of New York; New York (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

Columbia University in the City of New York seeks an experienced Executive Assistant and Office Manager to provide executive level support to the Dean of Undergraduate Admissions and Financial Aid. You will lead the Admissions front desk team, organize complex schedules, and coordinate internal and external events.

The role requires discretion, strong communication, and proven ability to manage multiple priorities in a high-profile university setting.

Qualifications

• Bachelor's degree or its equivalent required.
• Minimum of three years of related administrative experience.
• Self-motivated, detail-oriented, patient, and discreet.
• Strong analytical and prioritization abilities in a complex setting.

Responsibilities

• Manage the Dean's complex schedule and prioritize meetings.
• Coordinate liaison with President's Office and university leaders.
• Draft high-level executive correspondence and reports.
• Supervise Admissions front desk and organize events.
• Support travel planning and expense processing.

Skills

Executive support

Calendar management

Team leadership

Discretion

Communication

Education

Bachelor's degree

Tools

Excel

Word

Google Workspace

Job description

Columbia University in the City of New York seeks an experienced Executive Assistant and Office Manager to provide executive level support to the Dean of Undergraduate Admissions and Financial Aid. You will lead the Admissions front desk team, organize complex schedules, and coordinate internal and external events.

The role requires discretion, strong communication, and proven ability to manage multiple priorities in a high-profile university setting.