Executive Assistant to the Dean, Academic Medicine

Columbia University in the City of New York; New York (NY); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Columbia University in New York is seeking an Executive Assistant to the Dean and Chief of Staff at the College of Dental Medicine. This role provides high-level, confidential administrative support and serves as a key liaison with senior leadership, faculty, and external partners.

The role requires managing the Dean’s calendar, coordinating national and international travel, preparing communications, and supporting events and recruitment efforts with professionalism and discretion.

Qualifications

• Requires bachelor's degree or equivalent in education and experience.
• Experience supporting a senior executive in a fast-paced environment preferred.
• Excellent communication and organizational skills.
• Proficiency with MS Office and related technologies.

Responsibilities

• Provide confidential executive-level administrative support to the Dean at the College of Dental Medicine.
• Manage and prioritize the Dean’s calendar, coordinating meetings, travel, and commitments.
• Serve as the primary point of contact for communications directed to the Dean’s Office.
• Prepare and edit correspondence, presentations, agendas, and reports; draft communications for the Dean.
• Organize conferences, events, and symposia, including logistics and materials preparation.
• Coordinate faculty recruitment activities with departmental leadership.
• Collaborate with the Dean’s cabinet to support leadership development and faculty advancement.
• Assist in proposal and academic report preparation; track deadlines and submissions.
• Coordinate travel accommodations and reimbursements; ensure timely processing.
• Support internal communications strategies across divisions and campuses.

Skills

MS Office

Communication

Organization

Interpersonal skills

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

PowerPoint

Job description

Columbia University in New York is seeking an Executive Assistant to the Dean and Chief of Staff at the College of Dental Medicine. This role provides high-level, confidential administrative support and serves as a key liaison with senior leadership, faculty, and external partners.

The role requires managing the Dean’s calendar, coordinating national and international travel, preparing communications, and supporting events and recruitment efforts with professionalism and discretion.