DC-Based Executive Coordinator for Senior Leadership

Patomak Global Partners; Washington, United States, Northern America, Americas; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Annual performance bonus

Employer 401(k) contribution

Health insurance

Flexible PTO

Job summary

Patomak Global Partners, LLC is a leading financial consulting firm with offices in Washington, D.C., New York, and Chicago. We seek an Executive Coordinator to support senior executives and contribute to business development, events, and operations from our Washington, D.C. office.

Your role emphasizes calendar management, travel logistics, and high‑level administrative support, collaborating with leadership on timekeeping and expense tracking, while delivering exceptional client service.

Qualifications

• Minimum of 2 years of experience supporting senior executives, including calendar management, travel logistics, meeting and event prep, and office coordination.
• Preferred: Experience in a regulated financial services environment and/or understanding of financial markets and U.S. public policy.

Responsibilities

• Manage complex executive calendars and scheduling, coordinating with senior executives and board members.
• Attend meetings with senior leadership to support firm operations.
• Support leadership’s business development initiatives and conduct research on potential clients in the financial sector.
• Assist with recruitment for contractors and full-time hires, including interviews and offer letters.
• Support board and executive leadership meetings and track action items.
• Plan and execute internal and external events with the Operations team.
• Maintain and update firm contact lists and timekeeping entries.
• Provide general administrative support and book lodging/transportation as needed.
• Track reminders and manage office supplies.

Skills

Calendar management

Travel logistics

Meeting/event prep

Office coordination

Strong writing

Time management

Detail orientation

Communication

Tools

Microsoft Office

PowerPoint

Excel

Job description

Patomak Global Partners, LLC is a leading financial consulting firm with offices in Washington, D.C., New York, and Chicago. We seek an Executive Coordinator to support senior executives and contribute to business development, events, and operations from our Washington, D.C. office.

Your role emphasizes calendar management, travel logistics, and high‑level administrative support, collaborating with leadership on timekeeping and expense tracking, while delivering exceptional client service.