Executive/Personal Assistant to Partner at Global Law Firm in Washington, DC

HRB; Washington (District of Columbia); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Paid OT

Bonus

In-office 3x per week

Job summary

Global Law Firm in Washington, DC is seeking an Executive/Personal Assistant to support a Partner. The role involves managing the Partner's busy calendar, coordinating travel, handling sensitive communications, and ensuring timely preparation for meetings.

The ideal candidate has 10+ years of executive support, excellent judgment, and discretion, with strong MS Office skills and outstanding communication abilities. Hybrid balance of in-office and remote work is expected.

Qualifications

• 10+ years of Executive/Personal Assistant experience supporting a senior level executive.
• Ability to work independently, efficiently, make good decisions, anticipate actions and solutions.
• Excellent judgment, flexible and positive attitude in a highly-demanding environment.
• Outstanding written and oral communication skills.
• Proficient in Microsoft Office.
• Extremely discreet and able to maintain strict confidentiality.

Responsibilities

• Manage busy professional and personal calendar for a very busy Partner.
• Coordinate all travel planning for business and personal trips.
• Be responsive and accurate when handling time-sensitive matters.
• Monitor partner’s email for meetings and calendar events.
• Prepare and finalize engagement letters for clients.
• Run conflict checks of potential new clients.
• Review and edit presentations for prospective clients.
• Ensure timely submission of expenses for reimbursement of business trips.
• Keep Partner prepped for meetings and coordinate with attorneys and clients.
• Draft correspondence and manage internal/external communications for the partner.
• Track attorney time and log in the law firm time system.
• Assist with light event planning and continuing legal education reporting.

Skills

Executive support

Time management

Discretion

Written and verbal communication

Microsoft Office

Tools

Microsoft Office

Job description

Executive/Personal Assistant to Partner at Global Law Firm in Washington, DC

• Washington, DC

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.

RESPONSIBILITIES

• Manage busy professional and personal calendar for very busy Partner
• Coordinate all travel planning for business and personal trips
• Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters.
• Monitor closely partner’s email for meetings to schedule and events to calendar.
• Be an energetic and proactive problem solver.
• Be promptly responsive to calls, emails, and texts from partner
• Prepare and finalize engagement letters for clients.
• Run conflict checks of potential new clients.
• Review and edit presentations to prospective clients.
• Ensure timely submission of expenses for reimbursement of business trips.
• Ensure Partner is always prepped for meetings
• Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed
• Draft correspondence, coordinate with members of Partner’s division, manage internal and external communications for the partner
• Ensure timely tracking of attorney time and timely recording in law firm time system.
• Build credibility, establish rapport and maintain communication with all clients and internal employees
• Help with light event planning - firmwide and personal
• Ensure continued legal education is reported and logged with various bars and professional organizations.
• Assist with coordinating Partner’s speaking engagements, business development, and various civic and philanthropic activities.
• Assist with ad hoc projects as needed
• Run errands, including personal errands, as needed

REQUIREMENTS

• 10+ years of Executive/ Personal Assistant experience supporting a senior level executive
• Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
• Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment
• Outstanding written and oral communication skills
• Proficient in Microsoft Office
• Extremely discreet
• Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards.

SALARY

$150-175K + paid OT + bonus

HOURS

9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed

*This person will be 3x a week in office