Executive Administrative Assistant to Leadership Team

PPM America, Inc.; Chicago (IL); On-site; USD 47,000 - 59,000; Full time

Job summary

PPM America, Inc. is seeking an Administrative Assistant to provide essential support to the Executive Team and business areas. The role involves scheduling, travel arrangements, report preparation, calendar management, and office operations in a full-time, on-site setting in Chicago.

Responsibilities include coordinating meetings, preparing expense reports, and maintaining presentations and files. The position requires strong communication, confidentiality, and proficiency with Microsoft Office

Qualifications

• HS Diploma or equivalent required.
• Associate or Bachelor’s degree preferred.
• 3+ years of related experience required.
• Financial services experience preferred.
• 5+ years of related experience preferred.

Responsibilities

• Manage and maintain calendars, plan and schedule meetings, coordinate conference calls, arrange resources including catering, set-up and clean-up.
• Coordinate travel arrangements and off-site work accommodations as needed.
• Prepare and process expense reports.
• Create and maintain reports, charts, spreadsheets, documents and presentations.
• Plan and organize company events such as town halls, parties, and activities.
• Coordinate company-wide announcements or informational emails.
• Provide basic IT support for software needs and troubleshooting.
• Process departmental invoices and manage office duties.
• Coordinate office moves and new hire workspace.

Skills

Communication skills

Interpersonal skills

Microsoft Office

Detail-oriented

Multi-tasking

Team collaboration

Education

HS Diploma or GED

Associate/Bachelor preferred

Tools

Teams

Word

PowerPoint

Excel

Job description

PPM America, Inc. is seeking an Administrative Assistant to provide essential support to the Executive Team and business areas. The role involves scheduling, travel arrangements, report preparation, calendar management, and office operations in a full-time, on-site setting in Chicago.

Responsibilities include coordinating meetings, preparing expense reports, and maintaining presentations and files. The position requires strong communication, confidentiality, and proficiency with Microsoft Office