Data-Savvy Administrative Assistant

College of St Scholastica Inc; Duluth (MN); On-site; USD 24,000 - 31,000; Full time

Job summary

College of St. Scholastica, Inc. in Duluth, MN is seeking a full-time administrative assistant to support office operations, manage databases, and assist with scheduling and communications.

You will handle inquiries from families and participants, maintain records, and ensure confidentiality in line with FERPA. The role requires an AA or certificate in database management or 2+ years of related experience, strong organizational and communication skills.

Qualifications

• AA degree or certificate in database management or 2+ years of related experience.
• Proficiency in Google Office Suite, Microsoft Office Suite, and reporting.
• Knowledge of FERPA, confidentiality, and student needs.
• Strong written and verbal communication, organizational, and recordkeeping skills.
• Knowledge of general accounting principles.
• Ability to organize office functions including supplies, screening and mail handling.

Responsibilities

• Handle a broad range of administrative problems and inquiries.
• Maintains database, spreadsheets, and records.
• Schedules appointments and events.
• Answers program inquiries from families/participants.
• Assists with office communication and electronic messaging systems.

Skills

Database management

Microsoft Office

Google Workspace

FERPA knowledge

Communication skills

Recordkeeping

Accounting principles

Education

AA degree or certificate in database management

Tools

Spreadsheets

Database software

Reporting tools

Job description

College of St. Scholastica, Inc. in Duluth, MN is seeking a full-time administrative assistant to support office operations, manage databases, and assist with scheduling and communications.

You will handle inquiries from families and participants, maintain records, and ensure confidentiality in line with FERPA. The role requires an AA or certificate in database management or 2+ years of related experience, strong organizational and communication skills.