Admin Assistant TRIO

College of St. Scholastica; Duluth, Northern (MN, KY); Hybrid; USD 24,000 - 31,000; Full time

Job summary

College of St. Scholastica in Duluth, MN is seeking a full-time Administrative Assistant to support day-to-day office operations. The role involves maintaining databases and records, scheduling events, and assisting families with inquiries while upholding confidentiality and FERPA standards.

The position requires strong organizational and communication skills and experience with standard office suites. This is a hands-on role focused on efficient office function and reliable coordination.

Qualifications

• AA degree or certificate in database management, or 2+ years of demonstrated proficiency in database/office/organizational skills.
• Proficiency in Google Office Suite, Microsoft Office Suite, and reporting.
• Knowledge of FERPA and student confidentiality.
• Strong communication, organizational, and recordkeeping skills.
• Effective written and verbal communication skills.
• Knowledge of general accounting principles.
• Ability to organize office functions including ordering supplies and handling mail.

Responsibilities

• Respond to a broad range of administrative problems/inquiries.
• Maintain databases, spreadsheets, and records.
• Schedule appointments and events.
• Answer program inquiries and requests from families/participants.
• Assist with office communications and electronic messaging systems.

Skills

Communication skills

Organizational skills

Recordkeeping

Written communication

Verbal communication

Education

AA degree or certificate in database management

Tools

Google Workspace

Microsoft Office

Reporting tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time College of St. Scholastica, Inc., Duluth, MN, US

Salary Range: $17.56 To $22.83 Annually

Required Qualifications:

• AA degree or a certificate in database management, or 2+ years of demonstrated proficiency in database/office/organizational skills.
• Proficiency in Google Office Suite, Microsoft Office Suite, and reporting.
• Knowledge of student needs, confidentiality, and FERPA.
• Strong communication, organizational, and recordkeeping skills.
• Effective written and verbal communication skills.
• Knowledge of general accounting principles.
• Ability to organize office functions including, but not limited to, ordering supplies, screening, and distributing incoming/outgoing mail.

Duties and Responsibilities:

• Responsible for a broad range of administrative problems/inquiries.
• Maintains database, spreadsheets, and records.
• Schedules appointments and events.
• Answers all program inquiries and requests from families/participants.
• Assists with office communication and electronic messaging systems.