Administrative Assistant II - 77704

Inside Higher Ed; Cottleville (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

An educational institution in Cottleville is seeking an Administrative Assistant II to support the Health Sciences Department. This role involves coordinating administrative activities, managing filing systems, and serving as the primary contact for faculty and students. Candidates must have an Associate's degree with three years of office experience or a High School diploma with six years of related experience. Attendance is crucial, and a background check will be required.

Qualifications

• 3 years of office experience with an Associate's degree, or 6 years related experience with a High School diploma.
• Ability to maintain accurate and confidential records.
• Experience in organizing physical and digital filing systems.

Responsibilities

• Assist with administrative activities and organize office functions.
• Serve as the primary contact for faculty, students, and visitors.
• Establish and maintain complex filing systems for confidential records.

Skills

Customer service

Organizational skills

Data entry

Education

Associates degree

High School diploma with related experience

Job description

Join to apply for the Administrative Assistant II - 77704 role at Inside Higher Ed

St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing and varied student population, and we are committed to increasing the representation of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving a wide range of student backgrounds.

We are seeking an Administrative Assistant II to support the Health Sciences Department.

Position Summary

1. Assist the School Coordinator/Assistant Dean or other supervisor with administrative activities by coordinating various processes and projects. Provide support for academic affairs, including organizing and maintaining office functions.
2. Serve as the primary contact for faculty, students, colleagues, and visitors. Contribute to day-to-day operations, including customer service, document preparation, mail distribution, office supply management, and equipment monitoring.
3. Establish and maintain complex filing systems, including confidential student and employment files, records, manuals, and reports related to budgets and costs.
4. Organize physical and digital filing systems, collect and provide departmental and college information, and maintain accurate, confidential records and databases. Assist with employment processes as needed.
5. Under guidance, enter data such as class assignments, semester schedules, and monitor registrations. Assist with coordination of rosters, grade reports, absence forms, and other documentation.
6. Arrange and coordinate meetings, reserve rooms, send invitations, and prepare materials. Document meeting contents and discussions. Support special projects and prepare documents, reports, and presentations, ensuring they meet standards.
7. Work efficiently under pressure during peak periods, handle multiple projects, exercise independent judgment, and provide backup support to team members.

Minimum Knowledge And Experience

1. Associates degree and three years of office experience, or a High School diploma with at least six years of related experience.
2. Requires regular and predictable attendance.
3. Subject to a criminal background check.

St. Charles Community College is an Equal Opportunity Employer.