Data Entry Coordinator - Temporary Role

PACIFIC MAGNETIC & PENETRANT CO INC; Los Angeles (CA); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Job summary

Pacific Magnetic is seeking a Data Entry Coordinator in North Hollywood, CA, to support the office team while a team member is out. The role is on-site, full-time, 40 hrs/week, with training provided and an est. 4-month duration starting mid‑November 2026.

The position offers hands-on data entry, invoicing and quoting tasks within our ERP system, Excel, and related software, with direct customer contact after training and a chance for extension based on performance and business needs.

Qualifications

• Entry-level welcome; training provided.
• ITAR requires U.S. citizenship or permanent residency and eVerify.
• Reliable transportation to North Hollywood site.

Responsibilities

• Entering data accurately into the computer system and preparing work instructions for plant operators.
• Scanning documents, processing invoices, and entering customer quotes.
• Reviewing incoming customer purchase orders for completeness before routing to Planning.
• Coordinating and prioritizing incoming job orders to meet delivery deadlines.
• Supporting shipping/receiving and order processing.
• Communicating with customers about PO or delivery issues; general clerical duties.

Skills

Attention to detail

Task switching

Microsoft Office

Written and verbal communication

Proactive attitude

Reliability

Tools

Excel

Word

Outlook

Job description

Benefits

• Paid time off
• Health insurance

PAY GUIDANCE $18.47 / hr

SCHEDULE Full-time 8am-5pm (with breaks), Mon-Fri, 40 hrs/wk

DURATION Temporary role - est. 4 month role beginning mid-November '26- with extension based on mutual fit & business needs

LOCATION North Hollywood, CA (on-site, office)

EXPERIENCE Entry-level welcome - training provided

About the Role

Pacific Magnetic is a growing aerospace non-destructive testing (NDT) and metal finishing provider in North Hollywood, in operation for over 30 years with 30 team members. We're hiring a Data Entry Coordinator to support our office team while an existing team member is out.

What the Job Actually Involves

• Office-based, on-site role - this is primarily desk and computer work.
• You’ll be trained in precise data entry / quoting work within our existing ERP system, Excel, and other computer programs. Expect some day-to-day variety and task-switching rather than one repetitive routine.
• Deadline-driven at times - quotes, purchase orders, and invoices run on customer timelines, so accuracy and follow-through matter more than speed alone.
• Direct contact with customers by phone and email once trained, representing the company professionally.

Responsibilities

Responsibilities will include a mix of:

• Entering data accurately into the computer system - reading specifications and preparing work instructions for plant operators
• Scanning documents, processing invoices, and entering customer quotes
• Reviewing incoming customer purchase orders for completeness before they're routed to the Planning department
• Coordinating and prioritizing incoming job orders to help meet delivery deadlines
• Supporting shipping/receiving and order processing
• Communicating with customers when purchase order or delivery issues come up
• General clerical support and other duties as assigned

What We're Looking For

• Strong attention to detail - this role directly affects order accuracy and customer satisfaction
• Comfortable switching between focused solo work (data entry) and coordination with team members & customers
• Computer literate with Microsoft Office (Excel, Word, Outlook); comfortable learning new systems
• Clear written and verbal communication skills
• A proactive, can-do attitude and the ability to learn quickly
• Reliable and consistent attendance

Growth Path

This is being hired as a defined-length role to cover a team member's leave, and we expect that team member to return. That said, Pacific Magnetic has been on a growth trajectory, and if the business supports it, there may be an opportunity to extend or transition this person into another full-time or part time role longer-term. We can’t promise that outcome, but we'll be upfront with you as it becomes clearer.

Requirements

Due to ITAR requirements, all applicants must be able to provide legal proof of U.S. citizenship or permanent residency and be subject to eVerify screening.

Reliable transportation to the North Hollywood site.

Benefits

Medical, dental, and paid time off for eligible employees

Stable, established company - 30+ years in operation and on strong growth trajectory

PACIFIC MAGNETIC & PENETRANT, CO, INC.

6829 FARMDALE AVE, NORTH HOLLYWOOD

https://pacificmagnetic.com