Data Entry & Admin Systems Lead — Startup

Nicely Co.; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Nicely Co. is seeking a Data Entry Specialist to strengthen organized administration, scheduling, records, and confidentiality. You will turn company priorities into clear, dependable work while partnering with colleagues across functions in an early-stage environment.

This role offers meaningful ownership as processes and internal systems are built to scale. You will communicate tradeoffs, use sound judgment, and operate with appropriate autonomy as responsibilities evolve with the company.

Qualifications

• Experience supporting organized administration, scheduling, and records.
• Ability to maintain confidentiality and follow-through.
• Strong written and verbal communication with cross-functional teams.
• Ability to organize ambiguous work and document decisions.
• Experience building scalable processes in early-stage environments.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, and confidentiality.
• Translate priorities into documented plans and measurable outcomes.
• Build lightweight, repeatable processes for an early-stage company.
• Collaborate across functions to resolve dependencies and deliver outcomes.
• Identify risks and escalate key decisions.
• Maintain accurate documentation for company, customer, and employee data.
• Use evidence to improve quality, efficiency, and stakeholder experience.
• Communicate progress and priorities clearly to teammates.

Skills

Administration

Scheduling

Records management

Confidentiality

Documentation

Communication

Independent work

Ownership

Job description

Nicely Co. is seeking a Data Entry Specialist to strengthen organized administration, scheduling, records, and confidentiality. You will turn company priorities into clear, dependable work while partnering with colleagues across functions in an early-stage environment.

This role offers meaningful ownership as processes and internal systems are built to scale. You will communicate tradeoffs, use sound judgment, and operate with appropriate autonomy as responsibilities evolve with the company.