Data Entry Specialist

Nicely Co.; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Nicely Co. is seeking a Data Entry Specialist to strengthen organized administration, scheduling, records, and confidentiality. You will turn company priorities into clear, dependable work while partnering with colleagues across functions in an early-stage environment.

This role offers meaningful ownership as processes and internal systems are built to scale. You will communicate tradeoffs, use sound judgment, and operate with appropriate autonomy as responsibilities evolve with the company.

Qualifications

• Experience supporting organized administration, scheduling, and records.
• Ability to maintain confidentiality and follow-through.
• Strong written and verbal communication with cross-functional teams.
• Ability to organize ambiguous work and document decisions.
• Experience building scalable processes in early-stage environments.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, and confidentiality.
• Translate priorities into documented plans and measurable outcomes.
• Build lightweight, repeatable processes for an early-stage company.
• Collaborate across functions to resolve dependencies and deliver outcomes.
• Identify risks and escalate key decisions.
• Maintain accurate documentation for company, customer, and employee data.
• Use evidence to improve quality, efficiency, and stakeholder experience.
• Communicate progress and priorities clearly to teammates.

Skills

Administration

Scheduling

Records management

Confidentiality

Documentation

Communication

Independent work

Ownership

Job description

Data Entry Specialist

Help build Nicely Co.'s organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through as Data Entry Specialist, with meaningful ownership in an early-stage company.

Position overview

Nicely Co. is seeking a Data Entry Specialist to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role will turn company priorities into clear, dependable work while partnering directly with colleagues across functions.Nicely Co. is an early-stage company, so this position will help create the processes and internal systems behind the work, not merely inherit a mature playbook. The successful candidate will use sound judgment, communicate tradeoffs, and operate with appropriate autonomy.Responsibilities may evolve as the company grows. This is an opportunity to influence how the Administration function develops, establish useful standards, and leave behind systems that scale responsibly.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Data Entry Specialist role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Judgment and ownership appropriate for the Data Entry Specialist scope.
• Strong written and verbal communication with both specialists and cross-functional partners.
• Ability to organize ambiguous work, make progress independently, and document decisions.
• Comfort building systems in an early-stage environment where priorities may evolve.
• Commitment to ethical conduct, confidentiality, security, accessibility, and inclusive collaboration.

Preferred qualifications

• Experience with modern methods and tools used in Administration.
• Experience in a startup, small business, or other resource-conscious environment.
• Evidence of improving a workflow, standard, product, service, or measurable outcome.
• Relevant education, certification, portfolio, or equivalent practical experience.
• Flexible work arrangements where applicable.
• Opportunity to help build an early-stage company.
• Direct impact on company growth and operating quality.
• Cross-functional collaboration and professional development opportunities.
• Significant ownership over assigned responsibilities.
• Opportunity for responsibilities to expand as the company grows.